Executive Administrative Assistant (Onsite)

Unspecified

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

U.S. citizenship is required, as only U.S. citizens are authorized to access certain necessary systems.

Security Clearance Type:

None/Not Required

Security Clearance Status:

Not Required

At RTX, the world largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Join us and help shape the future of aerospace and defense.

Executive Admin, Commercial Seating & Furniture within Collins, Interiors Business Unit – General Management

We are seeking a highly motivated and detail-oriented Executive Administrative Assistant to join the Commercial Seating & Furniture team. This role will provide comprehensive executive administrative support to the . Based in Winston-Salem, North Carolina Office, this position requires an individual who thrives in a fast-paced environment.

This position will work onsite in Winston Salem, NC at our Oak Plaza Boulevard facility.

The hours for this role are Monday - Friday 8am - 5pm, with evening and weekend overtime hours as business need determine.

What You Will Do

Executive Support

• Provide executive administrative support to 3 leaders including calendar management, meeting coordination, and resolution of scheduling conflicts

• Arrange and manage executive travel logistics, ensuring timely and accurate expense reporting

• Serve as the primary point of contact for respective senior leadership teams, streamlining communication and addressing inquiries

• Provide targeted logistical and administrative support to sub-functions

Meeting & Event Coordination

• Organize and attend executive staff meetings, including preparing agendas, taking meeting notes, tracking action items, and ensuring timely resolution of commitments

• Plan and support organizational events, such as council meetings and department-wide all-hands meetings

• Coordinate offsite meetings for leadership teams, ensuring seamless execution

Document & Data Management

• Maintain accurate organizational charts, contact lists, and records for the leadership team and their delegates

• Prepare and maintain Excel spreadsheets and PowerPoint presentations as needed for leadership meetings

• Maintain department SharePoint, working with team members to ensure data is kept up-to-date

Collaboration & Communication

• Assist with cross-departmental initiatives, projects, and communications to foster collaboration and teamwork

• Establish and maintain a strong network of support to facilitate the accomplishment of deliverables

• This role has dotted-line responsibility to guide and support the campus administrative team of three (3) assistants

Qualifications You Must Have

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience

• Prior relevant experience in an executive administrative support role

• Prior experience with booking (domestic and international) to support travel management and expense reporting

• Microsoft Office 365 (Outlook, PowerPoint, Excel, Word, Teams, OneNote, etc.) and a willingness to adapt to new technologies

• Familiarity with digital collaboration tools and virtual conferencing platforms (e.g., SharePoint, Zoom, Microsoft Teams)

Qualifications We Prefer

• Comprehensive knowledge of the Corporate Leadership team’s members and locations

• Exceptional organizational skills and attention to detail, with the ability to prioritize tasks and work independently

• Proven experience handling confidential and sensitive information with discretion

• Self-motivated with solid time management skills and a proactive approach to learning and development

• Strong communication and interpersonal skills, with the ability to build and maintain a robust support network to achieve deliverables

• Strong work ethic, discretion, and a polished demeanor when interacting with internal and external stakeholders

• Prior experience with Concur to support travel management and expense reporting

• Strong time management and ability to handle competing priorities, with proactive approach to continually changing business duties in an extremely timely matter

What We Offer:

Some of our competitive benefits package includes:

• Medical, dental, and vision insurance

• Three weeks of vacation for newly hired employees

• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option

• Tuition reimbursement program

• Student Loan Repayment Program

• Life insurance and disability coverage

• Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection

• Birth, adoption, parental leave benefits

• Ovia Health, fertility, and family planning

• Adoption Assistance

• Autism Benefit

• Employee Assistance Plan, including up to 10 free counseling sessions

• Healthy You Incentives, wellness rewards program

• Doctor on Demand, virtual doctor visits

• Bright Horizons, child and elder care services

• Teladoc Medical Experts, second opinion program

• And more!

Collins Aerospace, a RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.

At Collins Aerospace, our Interiors team is focused on innovation, safety and cost efficiency. But we don’t just get people from point A to point B. We’re committed to making air travel more comfortable, connected and secure. As a leader in aviation interior products and services, we’re helping airlines and original equipment manufacturers create a positive experience for their customers. With offices and manufacturing facilities in more than 12 states across the U.S. and more than 10 countries around the globe, we’re changing the game of aircraft interiors. Are you ready to join our team?