The Administrative Lab Coordinator will be a key administrative team member in facilitating and overseeing the day-to-day operations of the shared facilities and space logistics in the building for the Department of Pediatrics faculty, research labs, research staff and appointed volunteers. The incumbent will work under the guidance of the Vice Chair for Laboratory Research, Director of Research Admin, and Director of Division Administration.
Function as a resource/project manager
Acts as department representative for special projects related to department facilities; actively participates on committees and meetings.
Provide faculty support for group activities (candidate interviews, floor meetings, conference room, etc.)
Maintain and update space inventory.
Organize team collaboration meetings.
Work with facilities, vendors, and any outside persons dealing with the floor maintenance or lab interactions.
Act as the liaison for the research labs and the building management team, including submitting and following through on facilities work orders.
Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies for running labs safely.
Responsible for managing shared lab purchasing, allocating shared lab purchases, and working with each individual lab in reconciling purchase orders.
Facilitate vendor outreach for issues with shipments or missing/damaged items and return.
Facilitate equipment procurement, receiving, drop-off, and installation and repair.
Assist with Emergency Action Plan
Track and facilitate MTA's and interactions with consultants or outside labs. Serve as equipment custodian, being point of contact for service maintenance contracts for shared equipment. Responsible for communicating and coordinating repairs with various vendors.
Conducts regular periodic rounds to inspect areas for security, fire, and accident hazards and takes appropriate action as required, including reporting infractions of fire, and building codes, building rules and other building irregularities to management.
Works with Division Administrators on HR coordination tasks. Oversee new hire personnel paperwork and act as the liaison between lab members and HR.
Responsible for purchase orders for shared lab materials, scientific equipment, office supplies & services, and negotiates the best prices for supplies and addressing any issues with orders.
Process reimbursements on behalf of faculty, as needed.
Assist with Asset Custodian duties.
Provide Administrative support to the Vice Chair of Lab Research
Coordinate Training, education and planning for faculty and lab occupants. Provide training on procurement and other campus systems.
Perform Other duties as assigned.
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
The salary range for this position is $78,900 - $167,300 (Annual Rate).
To learn more about the benefits of working at UCSF, including total compensation, please visit:
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