Financial and Administrative Officer

Financial and Administrative Officer

The Financial and Administrative Officer for the Departments of Creative Writing, Dance, Music, Theatre. Film and Digital Production, Palm Desert Low-Residency MFA, the University Theater, and the Performing Arts Administration (PAA) reports to the Divisional FAO for CHASS with a dotted line reporting to the four Department Chairs/Program Director. This position is responsible for providing management, coordination and oversight of the daily operations of the four independently operated Academic units including managing access control to all spaces, payroll, reconciliation, reporting, budget approvals for the Palm Desert Low-Residency MFA, payroll review, purchasing approvals for the University Theater, and one Administrative support unit, including financial, human resources, academic support, contracts and grants, facilities management and other operational matters.

Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training. Required

Experience Requirements

6 - 10 years of related experience. Required

Experience in budget development and management using on-line financial, payroll, personnel, and purchasing systems, as well as contract and grant administration. Required

Management experience in an academic environment. Preferred

Previous supervisory/managerial experience. Preferred

Minimum Requirements

Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy.

Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.

Demonstrated skills in employee supervision and HR administration.

Interpersonal skills to effectively motivate others.

Solid knowledge of common organization-specific and other computer application programs.

Solid organizational and customer service skills to effectively manage multiple priorities.

Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.

Solid skills to quickly evaluate complex issues and identify resolution.

Ability to develop policies and procedures to ensure accountability in all aspects of departmental administration.

Excellent written communication skills, including the ability to compose business correspondence, edit, and use correct spelling, punctuation and grammar.

Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines; and maintain strict confidentiality.

Knowledge of employment laws, union contracts, and ability to interpret UC personnel policies.

Extensive knowledge of and demonstrated experience with Microsoft Office and common desktop/web applications in relations to on-line accounting, spreadsheets and data base management systems.

Preferred Qualifications

Extensive knowledge of University policies, procedures, and common practices.

Knowledge of University policies and procedures, with ability to process all financial transactions on UCRFS and appropriate feeder systems. Working experience in the disciplines of Creative Writing, Dance, Music, Theatre, Film and Digital Production and/or Performing Arts.

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

General Information

Job Title ADMIN SUPV 2 Job Code 007375 Grade 23 Department Head Cindy Williams Supervisor Tanya Wine

Positions Directly Supervised

Job Code - Title - FTE

004723 - BLANK AST 2 - 1

004722 - BLANK AST 3 - 3

004767 - FINANCIAL ANL 2 CX - 2

005140 - STDT ACAD ADVISOR 2 SV - 1

Generic Scope

Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives.

Custom Scope

Responsible for supervising the administrative services of a large academic department within a school OR college OR non-academic department (program). Typically reports to a manager. Administrative services include all or some of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Supervises support and/or professional staff.

Department Custom Scope

The Financial and Administrative Officer for the Departments of Creative Writing, Dance, Music, Theatre. Film and Digital Production, Palm Desert Low-Residency MFA, the University Theater, and the Performing Arts Administration (PAA) reports to the Divisional FAO for CHASS with a dotted line reporting to the four Department Chairs/Program Director This position is responsible for providing management, coordination and oversight of the daily operations of the four independently operated Academic units including managing access control to all spaces, payroll, reconciliation, reporting, budget approvals for the Palm Desert Low-Residency MFA, payroll review, purchasing approvals for the University Theater, and one Administrative support unit, including financial, human resources, academic support, contracts and grants, facilities management and other operational matters. The Departments of Creative Writing, Dance, Music and Theatre, Film and Digital Production academic personnel include 47 tenure track faculty; 55 other academic appointments (including Visiting Professors,, Professors of Teaching, Continuing Lecturers, Unit 18 Lecturers, V & I Instructors, and Teaching Assistants; and 10 professional production staff. The Performing Arts Administration has 14 staff employees. Facilities/Equipment/Instrument oversight includes: 52,000 sq. ft. of space in various locations, specialized studio space and special collections (instructions, costumes, and lab equipment) totaling more than $3.5 million. The departments offer undergraduate and graduate degree programs and public concert/performance events annually. The total operating budgets for the 5 departments and Theatre Facilities Unit is over 10 million. This position manages business, accountability, stewardship, publicity and support functions in the Departments to achieve Department and CHASS goals and objectives in meeting the mission of the University. The FAO has significant responsibility to organize work to achieve broadly stated goals for the departments. Identifies objectives, develops strategies and policies, and functions with a high degree of autonomy.

Key Responsibilities

Participates in the creation, maintenance and reporting of