Export Contract Administration Specialist

In this job, you will:

• Input, create and maintain export contracts and amendments based on information provided by traders.
• Track and document contract revisions and approval status.
• Validate contract data for completeness and alignment with standard terms.
• Analyze contracts and amendments to ensure all contracts and amendments are properly approved and executed.
• Escalate discrepancies, missing information, or risks to senior team members.
• Maintain contract templates and clause library under guidance.
• Assist with review of load orders for alignment to contract terms.
• Enter shipment-related data and invoices into system (GEM).
• Support process improvement and standardization efforts.
• Maintain organized, audit-ready contract files and documentation.
• Other duties as assigned.

Here’s what you’ll need to be considered:

Education

Required - High school diploma or equivalent, or equivalent education, experience and training.

Experience

Required - 2 years' related experience in contract administration, trade support, or export operations (including International export contract management).

Preferred – Exposure to international trade terms (GAFTA, NAEGA, FOSFA).

Knowledge, Skills, and Abilities

• Working knowledge of contract terminology, structure, and implications.
• In-depth knowledge of NAEGA, FOSFA, GAFTA, and Federal Grain Standards.
• Understanding of the financial impact of transactions.
• Advanced proficiency in Microsoft Office Suite with strong data analysis and process improvement capabilities.
• Effective interpersonal, oral and written communication skills with the ability to interact with all levels of people within and outside the organization and the country.
• Strong customer relationship management skills with the ability to build and maintain rapport with internal and external partners.
• Strong problem-solving, negotiation, and conflict management skills.
• Effective workload management, prioritization, and time management skills in a fast-paced environment.
• High level of attention to detail and accuracy in data entry and analysis.
• Ability to work independently with minimal supervision as well as collaboratively in a team environment.
• Ability to adapt quickly and reprioritize tasks in response to changing business needs.
• Ability to exercise discretion, maintain confidentiality, and apply independent judgment on sensitive matters.
• Ability to meet demanding deadlines in a fast-paced environment.
• Flexibility to work extended hours, weekends, and participate in an on-call rotation as needed.
• Demonstrated strong work ethic and results orientation.

Here’s additional information you need to know:

Physical Demands & Requirements

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; watch and identify typographical errors.

Environmental Conditions

The work environment described here are meant to be representative of those an employee would normally encounter while performing the essential functions of this job.

The physical environment requires the employee to work inside where there are limited extremes to heat and/or cold; moderate noise; a normal office environment.

Infrequent travel required, up to 5%.

The expected base pay range for this role is:

$51,133.00 - $66,933.00

Actual pay offered may vary depending on multiple individualized factors, including work location, job-related knowledge, skills and relevant experience for the job. Pay amount does not guarantee employment for any particular period of time.

Are you ready to make a meaningful career move & an impact at ZGC? Apply today!

Known in our industry for stability and high ethics, Zen-Noh Grain Corporation offers a stellar benefits package including: an outstanding 401(k) retirement plan with company contributions, medical, prescription drug, dental, vision, life, & disability benefits, flexible spending accounts, paid leave (holidays, vacation, sick), wellness programs, recognition programs, community involvement opportunities, and much more!

Zen-Noh Grain Corporation is an Equal Opportunity Employer. Know Your Rights: Workplace Discrimination is Illegal links in or are listed here. Also, we are unable to legally hire anyone who is not eligible to work in the United States nor are we able to sponsor visas.

The above is intended to describe the general content of and requirements for the performance of this position. It should not be construed as a detailed description of all the work requirements that may be performed in the job.

All Third Party Agencies, Headhunters, and Recruiters

Zen-Noh Grain Corporation and its Subsidiaries only forms contracts with recruiters with whom we have an established relationship and with whom we have in place a signed contract. All contact from third parties must go through our Human Resources Department. Any contact made outside of our Human Resources Department by a third party will cancel any future business relationships between the third party and Zen-Noh Grain Corporation and its Subsidiaries.