The Contracts Administrator Coordinator is an entry-level role that supports the Contracts team by gathering information, reviewing documents, and preparing contract-related materials for approval. This role ensures that contractor packets, change orders, proposals, and RFP materials are complete, accurate, and properly formatted before they move through internal workflows.
Review RFPs, contractor documents, proposals, and contract packets for completeness and accuracy.
Package documents and prepare materials for internal approval.
Track and format change orders using Microsoft Word, including styles, formatting, and revision updates.
Ensure all documents follow internal formatting standards and naming conventions.
Collect missing information from internal teams and push it through appropriate channels.
Maintain tracking logs, document status, and follow-ups to keep processes moving.
Organize complete packets for final review and approval.
Prepare, edit, and format documents using:
Microsoft Word (advanced formatting, track changes, comparisons)
Excel (tracking, data entry, simple spreadsheets)
Outlook
Adobe PDF (merging, editing, exporting)
DocuSign (sending and tracking contractor paperwork)
Maintain electronic filing systems and version control.
Assist with general administrative tasks related to contract operations.
Communicate with internal stakeholders to gather corrections or missing information.
Ensure timely routing and organization of all contract-related materials.
12 years of experience in administrative support, document processing, or similar work or Recent college grad.
High attention to detail and accuracy in reviewing documents.
Highly organized with strong time management skills.
Clear written and verbal communication skills.
Preferred: Experience supporting contract operations, RFP coordination, proposal/document-heavy workflows, or contractor packet management.
Ideal: Enjoys detailed document work, organized, dependable, proactive in gathering information, and comfortable in a fast-paced corporate environment. #INDWEST
Contracts Administrator • Foothill Ranch, CA, United States
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