Legal Administrative Assistant

Overview

About Bayview :

Founded in 1993, Bayview Asset Management is an investment management firm focused on investments in mortgage and consumer credit, including whole loans, asset-backed securities, mortgage servicing rights, and other credit-related assets.

Position Summary :

The ideal Legal Administrative Assistant will provide administrative legal support to the departments paralegals, and attorneys in a variety of functions specifically relating to the Companys legal business. This role is responsible for handling legal documentation, processing and managing the collection of signatures for workflow (closing matters and / or documents), coordinating and closing matters as needed, working with other internal and external parties on transactions and / or correspondence, maintaining records, processing legal invoices, and assist in ensuring efficient legal operations. The position requires strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Essential Skills :

• Performs administrative duties, including basic documentation preparation.
• Provide telephone and email support to the attorneys, including answering and screening calls, routing calls elsewhere as needed, taking messages and answering all routine and non-routine questions.
• Drafts and edits letters, legal correspondence, and other necessary documents as needed.
• Receives, reviews and processes daily incoming mail to determine appropriate distribution.
• Process and keep track of incoming legal invoices in compliance with the Companys financial policies and procedures
• Update and coordinate delegated tasks to ensure progress to deadlines.
• Gather and arrange various types of legal documents.
• Supports attorneys, legal leadership and staff with administrative and operational tasks.
• Schedule and coordinate meetings.
• Performs various other administrative duties, including filing, mailing, archiving, photocopying, coordinating courier services and assist with special projects of a small to moderate nature and scope; other duties as assigned.

Requirements :

Certifications, Licenses, and / or Registration :

Location :

Physical Demands and Work Environment :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to handle, touch, or feel objects, tools, or controls. The employee frequently is required to talk and hear. The noise level in the work environment is usually moderate. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee is rarely required to stoop, kneel, crouch, or crawl. The employee must regularly lift and / or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

EEOC :

Bayview is an Equal Employment Opportunity employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence, and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.

#J-18808-Ljbffr