Accounts Payable Administrator

Job Description

Job Description

Title : Accounts Payable Administrator

Type : Full time, exempt

Location : Reston, Virginia

Reports To : Director of Finance

Muller is a full-service Site Work Contractor based in Northern Virginia. Our unique technology and systems-driven approach has led us to become a leading provider of sustainable civil construction services throughout Maryland, Virginia, and DC.

With the growth of our business, our Accounting Department is expanding. Muller Inc is seeking to hire a Full-Time organized and detail-oriented Accounts Payable Administrator to join our team.

Reporting directly to our Director of Finance, the Accounts Payables Administrator will be responsible for providing full-cycle accounts payable support, enter vendor invoices and assist with overall routine accounting duties.

Disclaimer : The following description has been designed to indicate the general nature and essential responsibilities of work performed by employees within this classification.

It is not a comprehensive inventory of all duties, responsibilities, and qualifications required.

Responsibilities :

• Bill Processing : review and process incoming bills, ensure their compliance with company policies, match bills with POs, code and record bills in Quickbooks and external applications
• Vendor Management : maintain vendor relationships, coordinate annual vendor purchasing program, maintain Vendor Master Schedule, resolve billing discrepancies, negotiate and establish vendor credit terms.
• Payment and Expense report processing : prepare and coordinate weekly payment runs, monitor payment approval process, reconcile AP transactions, process employee expense reports, monitor and coordinate credit card expense / receipt submission, reconcile billable expense submission
• Quarterly Reporting : assist with quarter-end and annual closing activities for multiple entities, monitor vendor and subcontractor insurance coverage compliance
• Compliance : prepare and file 1099-NEC and 1099-MISC forms for multiple entities; coordinate subcontractor agreement update with legal advisor;

update and monitor internal AP Guide, SOPs and policies

• Process Improvement : identify opportunities for efficiencies and process improvement, collaborate with operations' teams to implement improvements, collaborate on identifying AP needs and establishing technical requirements for a new accounting system.
• Other accounting task : on as needed basis and depending on the skillset
• Handling administrative tasks on as needed basis

Requirements :

• Ability to work w / high volume(up to 50 bills,30-40 emails / calls
• Solid knowledge of QB, MS Office (Word, Excel functions / formulas)
• 3-5yrs proven AP experience, high volume environment
• Strong communication skills. Ability to work for multiple entities, prioritize, MULTITASK, stay on schedule, work fast
• Detail oriented, analytical thinking. Good writing skills.

Compensation :

• Competitive Salary
• Yearly Bonus
• Paid Holidays and Vacation
• Health, Vision, and Dental Insurance
• 401K with Company match
• Mileage Reimbursement package for all business-related travel
• Company phone, computer, etc.

Muller Inc is an Equal Opportunity Employer and makes hiring decisions solely on the basis of merit