Administrative Coordinator

Coordinator, Administrative Program

The University of Utah Office for Global Engagement (OGE) provides campus-wide leadership and coordination in support of University of Utah global initiatives, partnerships, and programs. The Administrative Coordinator serves as the primary front office contact for the Office for Global Engagement, greeting and assisting visitors, answering inquiries, and directing individuals to the appropriate staff or resources. The role also provides program support for the Administration Manager and general administrative support for both the Office for Global Engagement and Learning Abroad.

This position oversees the procedural matters related to an ongoing project or program in an assigned area. It provides administrative support to senior department personnel, and plans and coordinates project scheduling, budgeting, and administrative tasks. It also supports the project staff by facilitating project logistics such as meetings, conference rooms, conference calls, etc.

Responsibilities include coordinating procedural matters regarding the day-to-day operations of an academic, research or administrative project, planning and implementing procedural changes / modifications for the project, assisting in the preparation of grant proposals, research materials, and outreach publications, and maintaining or overseeing the maintenance of project records, lists or files. The role also involves providing information to students, faculty, staff, and government and community agencies regarding the policies and procedures of the project or department, answering telephones, greeting visitors, responding to queries from and coordinating activities with other departments, the community, and program partners, and performing basic administration of Office for Global Engagement Scholarships.

Work Conditions include nearly continuously working in an office environment, sitting, hearing, listening, and talking, often repetitive hand motion and walking, and seldom bending and reaching overhead.