Talent.com
Administrative Assistant

Administrative Assistant

GlocommsPleasant Prairie, WI, United States
1 day ago
Job type
  • Full-time
Job description

Key Responsibilities

Executive Support

  • Manage the Project Executive's calendar, schedule meetings, and coordinate travel arrangements and expense reports.
  • Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.
  • Provide discreet and proactive support to ensure critical tasks and commitments are met.

Event & Meeting Coordination

  • Assist in planning and executing internal events such as town halls and VIP visits, in collaboration with Senior Executive Assistants and partner organizations.
  • Organize logistics for project-related meetings and site visits, including invitations, materials, and follow-ups.

    • Document & Records Management

  • Maintain organized electronic and physical records, including contracts, drawings, reports, correspondence, and other project documentation.
  • Ensure compliance with company policies and audit requirements.

    • Communication & Stakeholder Engagement

  • Act as a key point of contact for internal and external stakeholders.
  • Draft, review, and distribute professional communications including emails, memos, and reports.

    • Reporting & Documentation

  • Support the preparation, proofreading, and revision of project status reports, progress updates, and presentations.
  • Track project deliverables and milestones, assisting with documentation and submission processes.

    • General Administrative Support

  • Manage office supplies and equipment needs.
  • Support onboarding and offboarding activities for internal and external team members.
  • Perform other administrative tasks to ensure smooth project delivery.

    • Qualifications

  • Minimum 4 years of experience in an administrative role, ideally within construction or engineering environments.
  • Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Visio) and document management systems, with a focus on productivity tools.
  • Formal education in Communications or relevant training preferred.
  • Strong organizational, communication, and time-management skills.
  • Ability to structure and optimize the Project Executive's calendar and workflow, including recommending task delegation when appropriate.
  • High level of discretion and confidentiality in handling sensitive information.
  • Situational awareness and ability to anticipate needs and manage expectations.
  • Detail-oriented with excellent task prioritization skills.
  • Familiarity with construction terminology and large-scale project delivery processes is a plus.

    • Scope of Work

  • Provide daily administrative support to the Project Executive to ensure efficient office and project operations.
  • Maintain accurate and compliant project records.
  • Facilitate communication among project stakeholders, including contractors, consultants, utility companies, and regulatory authorities.
  • Monitor project milestones and assist with documentation and reporting.
  • Coordinate logistics for meetings, site visits, and special events.
  • Perform additional administrative duties to support successful project execution.
    • Create a job alert for this search

    Administrative Assistant • Pleasant Prairie, WI, United States

    Related jobs
    • Promoted
    Administrative Asst / Exec. Asst 1

    Administrative Asst / Exec. Asst 1

    IconmaDeerfield, IL, US
    Full-time
    Administrative Assistant / Executive Assistant 1.Our client, a Retail Pharmacy company, is looking for an Administrative Asst / Exec. Asst 1 for their Deerfield, IL location.Responsibilities include per...Show moreLast updated: 3 days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    The LaSalle NetworkWaukegan, IL, US
    Full-time
    Administrative Assistant Opportunity.LaSalle Network has partnered with a well-known company in the Waukegan area.They are seeking a highly organized and detail-oriented Administrative Assistant to...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Medical College of WisconsinMilwaukee, WI, United States
    Full-time
    Prepare and compose correspondence, reports, memoranda, and other documents using basic and more advanced functions of computer applications and software packages. Answer and relay patient telephone...Show moreLast updated: 30+ days ago
    • Promoted
    USA - Administrative Assistant II

    USA - Administrative Assistant II

    Planet PharmaRound Lake, IL, United States
    Full-time
    Supports one or more mid to senior-level managers.Works in a diverse and more complex environment; and includes some customer and executive contact. Performs more complex administrative activities i...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant Sr

    Administrative Assistant Sr

    Medical College of WisconsinMilwaukee, WI, United States
    Full-time
    Anticipate and initiate action regarding administrative functions.Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements. Manage faculty and APP calendars, inc...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    ServproSussex, WI, US
    Full-time
    Join Our Franchise as an Administrative Assistant.Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Administrative Assistant.In th...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    TEKsystemsDeerfield, IL, United States
    Full-time
    The Administrative Assistant / Executive Assistant will provide high-level administrative support to the office team.This includes managing communications, organizing information, and performing cl...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Service Corporation InternationalRacine, WI, United States
    Full-time
    Our associates celebrate lives.Consider the possibilities of joining a Great Place to Work!.Provides administrative support to a funeral home, cemetery, crematory or a combination of these faciliti...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Wisconsin StaffingMilwaukee, WI, US
    Full-time
    Overview : We're seeking a highly organized and detail-oriented Administrative Assistant to support daily operations across multiple departments. This role provides essential administrative, clerical...Show moreLast updated: 14 days ago
    • Promoted
    Onsite Administrative Assistant | Mission Critical Project

    Onsite Administrative Assistant | Mission Critical Project

    AMS Industries, Inc.Mount Pleasant, WI, US
    Full-time
    MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT).With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few ...Show moreLast updated: 28 days ago
    • Promoted
    Administrative Assistant II

    Administrative Assistant II

    HireTalentOak Creek, WI, US
    Full-time
    Roles & Responsibilities : Under direct supervision, provides general administrative support to a department or group of professionals. Compiles and analyzes basic information for inclusion in report...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Illinois StaffingRound Lake, IL, United States
    Full-time
    We're seeking an Administrative Assistant to work at a dynamic and diverse organization in Round Lake, IL.Salary / Pay Rate / Compensation : $19. Why You Should Apply To Be Administrative Assistant : .Join...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    The LaSalle Network IncWaukegan, IL, United States
    Full-time
    Administrative Assistant Opportunity.LaSalle Network has partnered with a well-known company in the Waukegan area.They are seeking a highly organized and detail-oriented Administrative Assistant to...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    LHHHighland Park, IL, US
    Full-time
    LHH is seeking a proactive Administrative Assistant to join our client’s growing team! This role supports the Executive Management team and collaborates with all departments.If you thrive in ...Show moreLast updated: 8 days ago
    • Promoted
    Administrative Assistant III

    Administrative Assistant III

    US Tech SolutionsGreat Lakes, IL, US
    Full-time
    Administrative And Operations Support.Location : Prefer local to Lake County.If remote, must be CST or EST Under limited supervision, provides administrative, operations and systems support to the V...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    PuroClean of BurlingtonBurlington, WI, United States
    Full-time
    Paid Training for Career Advancement.Opportunity to Help People in Times of Need.PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastati...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant I

    Administrative Assistant I

    Pyramid ConsultingGrayslake, IL, United States
    Temporary
    Please review the job description below and contact me ASAP if you are interested.Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan.Managing...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    DOCS HealthMilwaukee, WI, US
    Full-time
    Dental Administrative Assistant.We are currently searching for Dental Administrative Assistants.The administrative support staff is responsible for tasks prior, during and after the event as well a...Show moreLast updated: 1 day ago