Executive Assistant III

Executive Assistant III

Responsible for performing general administrative support tasks involved in an organization. Responsibilities include assisting supervisory and nonsupervisory employees with various administrative support tasks. These tasks may include, but are not limited to, general filing and records maintenance, compiling data for reports, assisting with administrative tasks associated with the cost center(s) budget(s), scheduling appointments and meetings, calendar maintenance for one or more employees, answering / screening telephone calls, preparing expense reports, preparing / editing presentations, making travel arrangements, distributing mail, greeting / escorting visitors, assisting new employees, duplicating, and other established general administrative tasks. Coordinates work within the work unit and with other work units / departments, both internal and possibly external to the company. May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor. The work performed by these employees is predominately general administrative in nature, as opposed to specific administrative tasks that are directly related to a specialty functions e.g., marketing, engineering, human resources, etc.

Uses ability as a skilled specialist to contribute to the development of new concepts / techniques and to complete assignments / tasks in innovative and effective ways. Expert knowledge on the general / technical aspects of the job. Works on assignments that are highly complex in nature where a strong degree of initiative and technical knowledge are required to resolve problems. Work is completed independently and has ability to handle most unique situations. Frequently determines methods and procedures for new assignments. May supervise the activities of other non-exempt employees.

This position primarily works in-office at the Spring, Texas office, with designated work hours. The role requires 3 days a week minimum in-office.

Responsibilities :

• Responsible for performing tactical and strategic administrative support tasks for upper executive level employees of the organization.
• Responsibilities include performing various tasks in administrative support at the upper executive level.
• These tasks may include, but are not limited to, key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for upper executive level employees, answering / screening / routing telephone calls for upper level executives, preparing expense reports, preparing / editing executive presentations, making travel arrangements, mentoring / leading the general administrative staff of the department / division, and other established general administrative requirements of the organization.
• Coordinates the administrative work within the department / division, working with other departments / divisions and companies.
• Recognized as the top administrative employee in the department or division.
• The work performed by these employees is predominately administrative work that is largely tactical and strategic in nature.
• May assist a Senior Vice President.

Education and Experience Required :

Type of Experience Needed :

Additional Skills :

Accountability, Action Planning, Active Learning, Active Listening, Bias, Business, Calendar Management, Coaching, Computer Literacy, Creativity, Critical Thinking, Design Thinking, Empathy, Follow-Through, Group Problem Solving, Growth Mindset, Intellectual Curiosity, Long Term Planning, Managing Ambiguity, Office Administration, Policy and Procedures, Recordkeeping, Risk Assessment, Software Development and 5 more

What We Can Offer You :

Health & Wellbeing

We strive to provide our team members and their loved ones with a comprehensive suite of benefits that supports their physical, financial and emotional wellbeing.

Personal & Professional Development

We also invest in your career because the better you are, the better we all are. We have specific programs catered to helping you reach any career goals you have whether you want to become a knowledge expert in your field or apply your skills to another division.

Unconditional Inclusion

We are unconditionally inclusive in the way we work and celebrate individual uniqueness. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good.