Executive Assistant I_MA10

Job Title : Executive Assistant I_MA10

Location : Houston, TX

Duration : 12 months on Contract

Job Description :

Note : Candidate must have experience in scheduling international travel and management of VISA process.

Main responsibilities :

Manage scheduling / calendar for executive(s).

Draft, review and send communications on behalf of company executive(s).

Organize and prepare for meetings, including gathering documents and attending to logistics of meetings (room reservations).

Act as the point of contact among executives, employees, clients, and other external partners.

Prioritize emails and respond when necessary on behalf of executive.

Coordinate travel arrangements, including Visa applications.

Budget and expense reporting.

Maintain various records and documents for company executive(s).

Organize team communications and plan events, both internal and off-site.

Office Management work closely with Facilities; office assignments, onboarding, HSE, IT, office supply orders, Ariba requests.

Software Knowledge (helpful but not required)

SAP Ariba

Teams

MS

SharePoint

Concur

Standard Background / 10 panel drug + BAT