Financial Aid Fiscal & Personnel Operations Coordinator

Financial Aid Fiscal & Personnel Operations Coordinator

Florida Atlantic University is seeking a Financial Aid Fiscal & Personnel Operations Coordinator - Boca Raton, FL.

Responsibilities :

• Oversees personnel administration, manages office supplies and equipment, coordinates office events and meetings, and handles communication with clients and vendors. Requires the exercise of judgment and manages resources and addresses day-to-day operational needs.
• Supports all administrative functions of the office, including but not limited to preparing Purchase Requisitions, assuring compliance with university policies regarding usage and billing of telephone bills and other communication devices. Coordinates repair and maintenance of equipment, submits Requests for Work Orders, approves and reconciles P-Card purchases, and manages travel reimbursements.
• Collects and reviews timesheets and processes time input as the main timekeeper.
• Assists with implementation and updating of procedures for administrative duties.
• Creates and maintains various departmental calendars, schedules, and databases.
• Initiates, coordinates, and tracks Financial Aid events, workshops, outreach initiatives, including but not limited to Financial Literacy, Debt Management, Default Prevention, Scholarship Resource Center workshops and awareness, High School nights, Fund Raising, Service Awareness, and FAU explore.
• Organizes information for Institutional, State, Federal, Athletic and Veteran Association audits, as well as documents Payroll Certifications, Telephone Bills, and Travel Arrangements as requested for institutional audits.
• Manages administrative expenses for the department to comply with a planned budget.
• Analyzes financial data, prepares reports, and forecasts, and provides recommendations for management for strategic decision-making.
• Oversees Budget Transfers and reconciliation of departmental ledger in Workday.
• Serves as Financial Aid Fiscal Operations Officer back-up, including the processing of Earned Paid Adjustments for all financial aid programs and R2T4 adjustments.
• Serves as Financial Aid HR Partner back-up to the Associate Director.
• Develops and prepares reconciliation reports for state and miscellaneous funds.
• Perform other job-related duties as assigned.

FAU Benefits and Perks :

Minimum Qualifications :

Master's degree from an accredited institution in an appropriate area of specialization; or bachelor's degree from an accredited institution in an appropriate area of specialization and two (2) years of appropriate experience required.

Salary :

$62,000 - $64,272 per year. AMP

College or Department :

Academic Affairs : Financial Aid & New Student Services

Location : Boca Raton

Work Days and Hours :

Monday - Friday, 8 : 00 a.m. - 5 : 00 p.m. Occasional evenings and weekends required.

Application Deadline :

2025-10-20

Special Instructions to Applicant :

APPLICATION DOCUMENTS REQUIRED : Resume Cover letter OFFICIAL SEALED TRANSCRIPTS REQUIRED : Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. PRE-EMPLOYMENT SCREENINGS REQUIRED : Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check. REQUEST FOR ACCOMMODATIONS : Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.