Administrative Clerk

Our esteemed client is searching for an / Office Manager in Los Angeles . Please read the description below, if you or anyone you know would be a great fit for this, please apply today!

Salary: $55,000

Duties:

• Process and scan all incoming mail through nQueue to legal assistants and/or paralegals, ensure time sensitive mail is scanned and forwarded to the handling attorney
• Process of outgoing U.S. Mail, Fedex, and sending of messenger packages (as requested)
• Handling of FedEx / UPS / Messenger packages received - scanning of documents
• Download and save documents into iManage
• Download and save client files / documents into iManage (as requested)
• Create file share links for attorneys / assistants for sending documents to experts (as requested)
• Assist with downloading medical records and radiology imaging (as requested)
• Maintain copiers and printers
• Maintain postage machine, adding funds, reporting any issues, etc.
• Kitchen duties (maintain cleanliness); run dishwasher and unload (as needed)
• Order supplies for the office / kitchen / keep organized – Staples
• Conference room management - clean and prepare for meetings and depositions
• Greet and direct visitors, i.e., depositions (as needed)

  No one satisfactory

• Clean and prepare offices / workstations for new hires / attorneys (as needed)
• Liaison with the Facilities Department to assist with "in-office" facility issues
• Support office personnel with daily administrative tasks including scanning, faxes, and any other ad hoc assignments
• Process invoices and log in checks (as requested)
• Create new folders for hard transcripts / CDs / Flash Drives (as requested)
• Removal of closed case files – prepare and place in office storage and / or shred
• Prepare binders for depositions, motions, etc. (as requested)
• Bate stamp and redacting of documents (as requested)
• Assist with special projects (as requested)
• Trial assistance / trial binders (as needed)