Accounts Payable Specialist III

Job Details

Description

PCSI is looking for an Accounts Payable Specialist III! The AP Specialist verifies, reconciles, and processes invoices as part of an Accounts Payable team.

This role is responsible for follow-up communication with internal departments and external vendors to ensuring timely and accurate payments.

The AP Specialist also maintains detailed accounting records and processes department expense reports.

We're looking for someone with mid-level AP experience with a strong understanding of accounting practices, attention to detail, and organizational skills.

This is a hybrid position based of our corporate office in south Austin, TX.

Benefits Include :

• Base pay of $25-27 / hr depending upon experience.
• Annual bonus of up to 6% .
• 21 days of PTO per year, in addition to all federal holidays.
• Medical, dental, vision, and other coverage : employer contribution offered to cover employee-only tier.
• 401k plan with matching on contributions up to 6%.

Who We Are :

PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, and partnerships.

We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse;

total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few.

We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their lifes journey is at the heart of what we do.

What You'll Do as AP Specialist :

• Prepare and process payments for vendor invoices and other financial obligations in accordance with internal accounting policies.
• Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.
• Receive invoices and route to appropriate manager for approval.
• Download and print invoices from vendor sites and SharePoint.
• Reconcile processed work by verifying account coding.
• Input invoices into Unanet.
• Verify, enter, and process checks for accounts payable.
• Prepare checks for mailing.
• Maintain records for accounts payable.
• Research payables, as necessary.
• Prepare reports on petty cash and monthly cell phone expenses.
• Process expenses reports and mileage checks.
• Program administrator for the purchasing credit card system.
• Setup new users and request credit cards, cancel cards, credit limit changes, reset passwords, change approvers, edit profiles and update roles.
• Reconcile several users monthly statements.
• Review all user statements and reclassify general ledger codes where needed.
• Download monthly general ledger to excel and prepare monthly purchasing credit card reports.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What You'll Need to Be Successful :

• High School Diploma and / or some college experience.
• Minimum four (4) years of prior accounts payable experience required.

Knowledge, Skills and Abilities :

• Requires knowledge of Windows PC functions and software.
• Knowledge and operation of Microsoft Office products (Excel, Word, PowerPoint, etc.).
• Knowledge of Microsoft Great Plains and Unanet is a plus.
• Excellent written, oral, and interpersonal communication skills.
• Proven analytical and creative problem-solving abilities.
• Ability to work in a team-oriented, collaborative environment.
• Communicate and influence at a senior level.
• Ability to prepare, maintain and control a variety of office records, documents, and confidential files with a high degree of accuracy, timeliness, and proficiency.
• Detail oriented with high level of accuracy and organizational skill.
• Self-starter with the ability to work both with minimal supervision and as a team player at the same time.
• Willingness to continue learning.

Other Requirements :

• Ability to pass criminal, drug, financial, and driving screening.
• May need to have the ability to legally drive a company vehicle.
• Ability to remain in a stationary position regularly, up to 85% of the time.
• Ability to exchange accurate information in person and over the phone.
• Occasional travel may be required, up to 5%.

Equal Opportunity Employment

PCSI is an equal opportunity employer and values diversity at our company. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Qualifications

Skills

Behaviors

Motivations

Education

Required

High School or better.

Preferred

Some college or better.

Experience

Required

4 years :

Accounts payable experience

Licenses & Certifications