Executive Assistant (West Palm Beach)

Position Summary

A client of Insight Global is seeking a highly experienced, polished, and proactive Executive Assistant to support their CEO. This individual will play a critical role in managing communications, coordinating with board members and donors, and ensuring the CEOs day-to-day operations run smoothly. The ideal candidate is a seasoned professional with a strong background in executive support, particularly in healthcare or senior living environments, and thrives in high-touch, high-stakes settings.

Key Responsibilities

• Serve as the right hand to the CEO, managing a wide range of administrative and executive support tasks.
• Handle confidential communications, including fielding phone calls, emails, and drafting memos.
• Coordinate and prepare materials for board meetings, donor engagements, and executive presentations.
• Act as a liaison between the CEO and internal / external stakeholders, including board members, donors, and senior leadership.
• De-escalate sensitive situations with professionalism and discretion.
• Maintain a high level of availability and responsiveness, including occasional extended hours.
• Ensure accuracy and attention to detail in all communications and scheduling.
• Ask thoughtful questions to clarify expectations and avoid errors.
• Represent the CEO and the organization with grace, tact, and polish.

Qualifications