Administrative Coordinator

Job Description

Job Description

The California Endowment (TCE) is entering a new strategic planning process to ensure we can support our grantee partners and communities with renewed urgency, focus and effectiveness. Our new strategic plan will be ready to launch in 2027 and in the meantime, we are implementing a Bridge Strategy, to respond quickly and strategically to our current times.

The California Endowment is seeking Administrative Coordinators – organized, resourceful professionals who bring clarity and coordination to complex work, helping teams advance community health and equity. This is a hybrid role and candidates are expected to report to either the Los Angeles or Oakland or Sacramento Office two days a week (or more as needed).

The Administrative Coordinator provides day-to-day operational support to ensure the team runs smoothly and efficiently. The Coordinator is responsible for organizing workflows, tracking action items, events and meeting coordination, logistics across projects, and supporting team collaboration to keep priorities on track.

The core accountabilities of the Administrative Coordinator role are consistent across the organization and are outlined below. In addition to the core accountabilities, each department has specific focus areas, as detailed in the chart below :

TEAMS

Team Initiative

Team Focus

Upspend Team

Execute grantmaking of the expanded investment based on board-approved enterprise-wide framework and proposed 2025-2027 budget allocations

Upspend team will focus on cultivating new partner relationships to implement accelerated funding in priority / most impacted communities.

Systems Transformation Team

Execute grantmaking that shifts systems, including community development systems (link here for more information on our systems transformation work) and ensure existing partners are thoughtfully supported through 2027

Systems Transformation will focus on maintaining existing partner relationships for continuity of key initiatives while developing exit / transition strategies.

Strategic Planning Team

Collect and synthesize internal and external learning from TCE's current strategies across the enterprise to inform, design, and execute 2026 strategic planning

Strategic Planning will focus on evaluating cross-portfolio outcomes and engage stakeholders in the co-creation process.

Position Accountabilities

Team Project / Event Management :

• Coordinate assigned project activities by tracking deadlines, organizing materials, scheduling meetings, following-up on action items, and ensuring accurate documentation to support project goals.
• Coordinate logistics for team meetings, gatherings and other convenings; assemble materials (e.g. invitations, agendas, PowerPoint presentations, etc.), attendee communication, take meeting minutes and notes for distribution, and provide on-site support during events.
• Supports special projects and strategic initiatives as assigned, tracking deadlines and deliverables for the team.

Operations & Processing :

Information Management :

Communications & Correspondence :

Desired Knowledge, Skills & Abilities

Minimum Experience

Salary Range

Target Range : $32.10 / hr - $40.13 / hr (non-exempt)

Full Range : $32.10 / hr - $40.13 / hr - $48.15 / hr (non-exempt)

TCE Benefits and Perks

The California Endowment’s goal is to hire qualified staff reflecting the rich diversity of all Californians. We are proud to be an equal opportunity employer committed to advancing health and racial equity in California. We are committed to creating a work environment in which all individuals are valued and respected. We encourage applicants from diverse backgrounds. We define diversity in broad terms to include race, ethnicity, age, gender, religion, sexual orientation, gender identity and expression, disability, geography, socio-economic status, veteran status, and prior criminal history, in accordance with local, state and / or federal laws.

If you need a reasonable accommodation to search for a job opening, apply for a position, or participate in the interview process, please connect with us at hrforms@calendow.org and describe the specific accommodation request for a disability-related limitation.