Office Assistant

Office Assistant

At Phillip Jeffries, we believe beautiful design begins with passion, integrity, and connection. What started in 1976 as a small family business with just ten grasscloths in a New Jersey garage has grown into a global luxury brand offering more than 1,000 wallcoverings to designers and architects around the world. Through decades of growth, our values remain the foundation of everything we do. We are committed to craftsmanship, creativity, and delivering exceptional experiences at every touchpoint. If you're inspired by thoughtful design, meaningful relationships, and being part of a team that's shaping extraordinary interiors, we invite you to apply for Office Assistant.

This role reports to the Senior Executive Coordinator and is based at our Fairfield, NJ location, with working hours from Monday through Friday, 8 : 30 AM to 5 : 30 PM.

Guest Relations

Our Office Assistant is the first impression of our brand. This role ensures every visitor is welcomed with grace, attentiveness, and seamless hospitality by :

• Monitoring guest communications and anticipating upcoming visits or events
• Warmly greeting all guests with a polished, professional introduction
• Ensuring all visitors are properly documented and visibly identified for staff awareness
• Notifying internal teams of arrivals and assisting with meeting space preparation
• Maintaining an immaculate, inviting reception area that reflects our standards
• Providing clear directions to amenities and escorting guests upon departure
• Collaborating with internal teams to deliver a refined and effortless guest experience

Workplace Experience

As a key contributor to our workplace experience, this role supports Phillip Jeffries' commitment to being the best in the business by ensuring our environment is impeccably maintained, thoughtfully stocked, and seamlessly run. Responsibilities include :

Executive Support Responsibilities

This role is a trusted extension of our leadership team, providing high-level support that reflects the precision, discretion, and excellence of the Phillip Jeffries brand.

What You Bring to the Table

We're seeking a poised and highly capable professional who brings both expertise and elegance to the role. Ideal candidates will demonstrate :

The Phillip Jeffries Experience

At Phillip Jeffries, we believe exceptional work deserves exceptional care. Our commitment to creating a more beautiful world extends to how we support our team, offering thoughtfully designed benefits and meaningful perks that reflect our appreciation for your talent and time.

Your Compensation Journey

Health Benefits That Take Care of You

Time to Recharge

Career Elevation

Perks at Work

Phillip Jeffries is an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity / assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.