Coordinator, Group Fitness Programs and Special Events, Campus Recreation

Application Instructions :

External Applicants : Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

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Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

The Group Fitness & Special Events Coordinator is responsible for the daily management of a comprehensive fitness department that includes Group Fitness programs and day-to-day operations of group fitness-related areas.

The Group Fitness & Special Events Coordinator will act as direct lead overseeing and managing daily operations of designated group fitness spaces, including program development, fiscal management, and supervision of student and non-student staff.

The position will work with campus departments and student organizations on the coordination and successful execution of their events including supervision of the special events crew.

The Coordinator will collaborate with campus partners to promote student engagement, lead initiatives with fitness programming and operations, fitness and special events, instructional programs, and foster wellbeing to all members of the campus community.

The Coordinator will lead the charge for creating robust offerings to increase participation and diversification of special events, fitness programs, and participants.

Job Description

Essential Functions :

Group Fitness Programs :

Develop, implement, maintain, and assess fitness operations based on comprehensive programs for student development and the needs of the WFU campus community

Recruits, Hires, trains, supervises, schedules, and evaluates student and non-student employees to ensure impeccable customer service and achieve learning outcomes for all participants (i.

e. Group Fitness Instructors and specialty Instructors)

Provides evaluation and recognition of all supervised employees

Manage fitness budget, provide accountability for expenditures, oversee staff wage expenditures staying within the allocated budget and staff payroll

Assist with the operational functions of the Fitness 2 Go programs

Manage program area budgets, equipment planning, and capital purchases

Lead and coordinate employee orientations, trainings, staff development & meetings to include space, equipment usage, customer relations, staff expectations, etc.

Develop, implement, promote, and maintain marketing initiatives around programs, specialty events, website, program calendars, and display boards including but not limited to social media, flyers, posters, TV, and other formats

Development of the group fitness schedule for the campus

Teaching group fitness classes as needed

Special Events :

Manages special events held in the Wellbeing Center by campus departments and student groups. (Roughly 50 per year.)

Coordinates pre-event planning meetings with event organizers. Develops and manages work processes, communication, work orders, and other details to ensure smooth and successful events.

In conjunction with the Associate Director of Facilities and, as needed, University Police, determine what onsite staff coverage, if any, is needed in addition to the coverage provided by the event organizers.

Coordinates post-event evaluation of event, retains records for future reference, and bills event organizer for labor and other expenses.

Hires, trains, schedules, and supervises special events crew composed of student employees who do event set-up and tear down.

Other Administrative Functions :

Develop annual goals with appropriate evaluation and assessment metrics to demonstrate progress

Conduct regular program assessments to determine satisfaction levels and areas of improvement. Establish and maintain statistical data on program areas that include participation, program evaluations, demographics, etc.

Monitor and assist with risk management. Work with Campus Recreation to implement safety. Ensure compliance with department and University policies and requirements

Demonstrate effective communication skills with diverse customers from students, faculty, staff, administrators, trustees, and University guests.

Foster an environment that is inclusive and welcoming to all members of the campus community.

Work collaboratively with campus partners. Coordinates and / or assists with other special projects as may be assigned by the Assistant Director of Fitness and / or Executive Director.

Required Education, Knowledge, Skills, Abilities :

Bachelor's degree in a related field of study

3 or more years of fitness experience in a collegiate or fitness facility; supervising fitness employees, programming, and management.

Certification(s) with one or more accredited professional certification organizations : ACE, AFAA, ACSM, NCSA, SCCC, NASM, CSCS, or similar.

Demonstrated experience developing and delivering fitness programs. Experience with and knowledge of group fitness.

Knowledge of cardio, strength, and fitness equipment.

First Aid / CPR / AED certification or ability to obtain within 60 days of hire.

Demonstrated knowledge of risk management, assessment, marketing, and budgeting.

Ability to communicate and collaborate effectively with diverse stakeholder groups - students, faculty, staff, retirees, parents, etc.

Excellent oral and written communications skills; strong interpersonal skills, and the ability to work effectively with a wide range of constituencies in a diverse community.

Ability to solve problems, create, and analyze data.

The position has a flexible work schedule. Normal hours are 11 : 00 a.m. - 7 : 00 p.m. but requires some evenings and weekends.

Preferred Education, Knowledge, Skills, Abilities :

Master's degree

Experience on a college campus and / or with college-age clients.

Experience as a certified group fitness instructor or fitness leader.

Excellence in resourcefulness; showing initiative and confidence; creative self-starter.

Proficiency in computer skills and relevant software.

Accountabilities :

Responsible for one's own work. Works both independently and collaboratively.

Supervises part-time and student employees including group fitness instructors

Supervises special events crew

Responsible for generating revenue streams operating within a set budget.

Additional Job Description

Time Type Requirement

Full time

Note to Applicant :

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform.

Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his / her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wa keForest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate.

In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.