ADA and Leave Coordinator Faculty and Staff

ADA And Leave Coordinator

Under the direction of the Director of Employee and Labor Relations, serve as the primary resource for managers, Human Resources Business Partners (HRBPs), and employees regarding leave and requests for reasonable accommodations, ensuring alignment with federal and state laws, collective bargaining agreements, and university policies. Oversee the full lifecycle of leave requests related to FMLA, ADA, and other types of leave. Evaluate and make determinations on requests for reasonable accommodation cases for both staff and faculty. Engage in the interactive process with employees and process requests promptly and accurately, maintaining thorough documentation and tracking of key dates, approvals, and communications.

The ADA and Leave Coordinator is responsible for administering employee requests for workplace accommodations under the Americans with Disabilities Act (ADA) and managing all leave programs, including FMLA, state leave laws, and MSU leave policies. This role ensures compliance with federal, state, and institutional policies while supporting employees and supervisors through clear communication, education, guidance, and decision-making. This position plays a vital role in supporting Montana State University's leave and accommodation processes for faculty and staff. This position is also a key member of the Office of Human Resources, providing expert consultation and leadership while delivering exceptional customer service. Reporting to the Director of Employee and Labor Relations, the position will collaborate closely with Human Resources Business Partners, Benefits and Payroll staff, Worker's Compensation staff, Campus Civil Rights staff, and Legal Counsel to ensure consistent and compliant leave and accommodation practices across the university.

Duties and Responsibilities

• Provide beginning-to-end case management as a subject matter expert for reasonable accommodation requests, including administering the interactive process. Assess employee restrictions and accommodation needs in relation to essential job functions and collaborate with HR Business Partners and supervisors to implement solutions that are appropriate for MSU's work environments and compliant with the Americans with Disabilities Act.
• Provide case management as a subject matter expert on all types of leave for faculty and staff, including FMLA, ADA, and other leave categories. Interpret and apply federal and state laws, university policies, and collective bargaining agreements.
• Provide expert guidance on complex leave and accommodation matters, often in coordination with Human Resources Business Partners, Workers' Compensation, and labor relations staff.
• Maintain accurate and confidential records by entering and updating leave and accommodation data in designated systems and spreadsheets. Ensure timely documentation, tracking of key dates, and communication with stakeholders. Coordinate leave record-keeping with the Payroll team.
• Administer the donated sick leave program, ensuring compliance and transparency.

Communication and Training

Collaboration and Policy Development

Required Qualifications Experience, Education, Knowledge & Skills

Preferred Qualifications Experience, Education, Knowledge & Skills

The Successful Candidate Will

Position Special Requirements / Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but as a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and / or ability required.

This position has supervisory duties? No

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary) Open

Open Date Close Date Applications will be : Review of applications will be on a continual basis and will continue until the position(s) are filled.

Special Instructions

This position is not eligible for sponsorship. This position will also be in person in Bozeman, MT.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.