Administrative Assistant (Food & Beverage)

Job Title

This position is located in the Food and Beverage Branch, Morale, Welfare and Recreation Department aboard NAS Pensacola. The incumbent is responsible for performing administrative duties requiring a moderate level of experience and discretion in support of the Food and Beverage Branch. Responsibilities include assisting in the formulation of local instruction and directives within the framework of local and DOD component policies concerning established social and recreational services or programs, subordinate responsibilities, reporting procedures, maintenance, and other related operational requirements. The incumbent must maintain good patron and employee relations and efficient patron service. They are also responsible for keeping track of employee's hours and documentation on their time cards, the receipt of daily sales, safekeeping, deposit, and accountability of daily funds, using a computer to prepare and produce various letters, forms, reports, purchase requests, contracts, and statistical data, answering phones, keeping minutes of meetings, collecting all invoices, filing all correspondences, and assisting the manager with additional duties. The incumbent must also maintain all Food and Beverage Branch employee's training requirements.

Qualifications : In order to qualify for this position, your resume must provide sufficient experience and / or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates, and address of the agency / organization. Specialized experience directly related to the duties described above is required. Knowledge of DOD component MWR management procedures and general business practices related to the operational management of social and recreational programs and the effective utilization of club facilities and equipment is necessary. Knowledge of money handling, daily audit report (DAR), deposits, filing system, and inventories is required. Familiarity with Microsoft Office Suite programs and reports is essential. Preferred knowledge of Rec Trac and / or similar POS systems.

Key Requirements / Conditions of Employment : Males must be registered or exempt from Selective Service. Selectee must be determined suitable for federal employment. Selectee may be required to successfully complete a probationary period. Selectee is required to participate in the direct deposit pay program. Social Security Card is required. Satisfactorily complete an employment verification (E-VERIFY) check. As of May 7, 2025, The REAL ID act requires visitors to have a REAL ID or passport to access to Government Facilities. This will be a requirement for employment. A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal.

Benefits include a comprehensive benefits package (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan, annual and sick leave, tuition reimbursement, etc.). The position is a non-critical, sensitive, position requiring access to IT II system and / or access to PII. An access National Agency Check investigation (ANACI) is required via the SF 86 security form. Required to submit a Financial Disclosure Statement, OGE-450. Salary is dependent on experience and / or education. For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.