HR Administrative Assistant

Job Description

Job Description

JOB TITLE : HR Administrative Specialist

EMPLOYER : Jupiter Bach, PNS

DEPARTMENT : Human Resources

REPORTS TO : HR Manager

EFFECTIVE DATE : July 22nd, 2024

About Jupiter Bach :

Join the Jupiter Bach team  and help make the planet greener. Our mission is to help the wind turbine industry increase the global share of sustainable energy. That’s why we are  Devoted to Wind !  We are a dynamic organization with interesting, versatile positions in an international atmosphere. We have an honest, open, and informal work culture. You’ll find dedicated teams, fast decision-making, and a great variety of tasks.

We are globally #1 at Nacelle and Spinner cover production. Working at Jupiter Bach means being part of a truly global organization. We have 1,100 employees and 6 production sites around the world.

Our success builds on people. If you have the right spirit, we invite you to join our growing global organization!

SUMMARY : The Human Resources Specialist will be responsible for the daily administrative and human resource duties of the organization.

DUTIES AND RESPONSIBILITIES :

• Perform administrative duties, such as maintaining employee database, responding to employee inquiries and emails for the HR department.
• Maintaining and tracking employee attendance, SQDC – employee scorecard results, workers compensation claims, and policies not limited to.
• Assist HR Manager in policy formulation, hiring and salary administration.
• Submit online job postings, vetting candidates and scheduling interviews.
• Coordinate new hire orientation and training sessions.
• Ensure smooth communication with employees and timely resolution to their inquiries.
• Assist with day-to-day operations of the HR functions and duties.
• Assist with day-to-day operations of the general office administrative duties.
• Provide clerical and administrative support to Human Resources Manager.
• Compile, update, and maintain employee records (hard and soft copies).
• Coordinate HR projects (open enrollment, meetings, trainings, surveys etc.) and take minutes in group meetings.
• Maintaining paperless process and in compliance with federal laws.
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Assist with ADP recordkeeping – timecards, notes, absenteeism, and tardiness.
• Maintaining employee activities and initiatives such as Employee of the Month.
• Operate and update company social media- Facebook and company website.
• Plan and market employee events- seasonal, holidays, appreciation events.
• Weekly updates to plant TVs (safety notices, holidays, media campaigns encouraging morale).
• Log all employee trainings in Kaizen database, storing hard files.
• Maintain staffing plan and coordinate events to maintain plentiful candidate pipeline.
• Serve as point of contact with vendors, administrators, and guests.
• Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.
• Maintain calendars of the HR management team.

SUPERVISORY RESPONSIBILITIES :

QUALIFICATIONS :

COMPETENCIES :

PHYSICAL DEMANDS AND WORK ENVIRONMENT :

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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