CONFIDENTIAL- Executive Assistant

Job Description

Job Description

Position : C-Suite Executive Assistant / Personal Assistant

Location : Fort Lauderdale, Florida

Type : Full-Time | Highly Confidential

About the Role :

We are seeking an exceptionally professional, highly discreet, and proactive Executive Assistant / Personal Assistant to support a high-level C-Suite executive. This role requires someone who thrives in a fast-paced, dynamic environment, can anticipate needs, and maintain the utmost confidentiality at all times. The ideal candidate will seamlessly manage both professional and personal responsibilities, acting as a trusted partner to the executive.

Key Responsibilities :

Executive Support

Manage complex calendars, scheduling meetings, travel, and appointments with precision and discretion.

Coordinate internal and external communications, screening calls, emails, and correspondence to ensure executive priorities are met.

Prepare agendas, presentations, and confidential documents; review and proofread materials for accuracy.

Assist with board and investor meeting logistics, including preparation of reports, materials, and confidential briefings.

Personal Support

Handle personal errands and tasks as needed, maintaining discretion at all times.

Manage personal scheduling, household and travel arrangements, and liaise with private service providers.

Project & Office Management

Lead special projects, research, and follow-ups as directed by the executive.

Coordinate with internal teams and external partners to ensure seamless workflow.

Maintain confidential records, contracts, and sensitive information securely.

Qualifications & Skills :

10+ years of executive-level EA / PA experience supporting C-Suite executives, preferably in high-profile or private settings.

Exceptional organizational, time management, and multitasking abilities.

Demonstrated discretion handling confidential and sensitive information.

Proactive problem solver with strong judgment and decision-making skills.

Outstanding written and verbal communication skills.

Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, calendar and travel management tools; familiarity with CRM or project management tools a plus.

Ability to adapt quickly to changing priorities and work independently with minimal supervision.

Preferred Attributes :

Professional demeanor with polished interpersonal skills.

Anticipates executive needs and acts proactively.

High emotional intelligence and ability to navigate sensitive situations.