Bookkeeper

Description

Red Clover is a New Jersey based outsourced strategic Human Resources firm managing the recruitment process on behalf of a client.

Tarisio is the leading international venue for fine instruments and bows. Launched in 1999, Tarisio revolutionized the market by combining first-class expertise, the efficiency of online bidding, and a firm commitment to ethics and professionalism. Our goal is to make buying and selling instruments increasingly accessible for musicians, patrons, dealers and collectors. We have offices in New York, London and Berlin, and conduct seven auctions per year as well as year round private sales of high value items, selling more than 3,000 fine instruments and bows annually to a truly global market.

The Bookkeeper is part of the financial heartbeat of the organization. They report directly to and work closely with the Finance Manager to safeguard accuracy, liquidity and compliance. The finance department also works closely with the shipping team as part of the post sale process to deliver an impeccable customer experience and drive financial processes. There is a heavy focus on core bookkeeping while managing auction-cycle finance tasks from intake to settlement. By ensuring that our financial records are clean, accurate and up to date the bookkeeper plays a critical role in supporting informed decision making, financial planning and long-term business stability.

Key Responsibilities

• Maintain accurate, up-to-date records in QuickBooks, detailing all financial transactions daily (Sales, Purchase, Payments, Recipes, Etc.)
• Prepare bank deposits and recording weekly
• Collaborate with the Finance Manager to control the creation and settlement of all client and supplier A / P and A / R
• Maintain supplier database and manage onboarding documentation (W-9 / W-8BEN / VAT IDs)
• Prepare weekly payment batches for the Finance Manager to review and submit
• Support the Finance Manager with regular month-end close tasks
• Create financial journal entries and post information between accounting software and company database
• Maintain an orderly digital filing system for all financial documents
• Generate buyer invoices post-auction (approximately 100-160 per sale)
• Track buyer payments and assist with the collection of overdue balances
• Assist with on-site payment processing, deposit handling, and high-value bidder limits during live auction weeks
• Monitor finance email account, ensuring professional and timely correspondence with clients and vendors
• Prepare consignor settlement statements and buyer payments and invoices
• Issue referral-fee invoices with scheduled payouts

The ideal candidate is a hands on, detail oriented communicator with strong collaboration skills. They excel at time management and are nimble, meticulous, discreet and trust worthy. They use their solid technical skills to adapt easily to new situations and challenges, while embracing a continuous improvement mindset. They value collaboration with other departments and are driven to develop a broad skillset and understanding of our business.

Knowledge, Skills and Experience

2+ years of experience in accounting / bookkeeping

2+ years of experience working with QuickBooks or similar accounting software

Core Competencies

Financial Acumen - Interpreting and applying understanding of Key financial indicators to make better business decisions

Manages Complexity - Making sense of complex, high quantity, and sometimes contradictory information

Plans and Aligns - Planning and prioritizing work to meet commitments aligned with organizational goals

Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences

Collaborates  - Building partnerships and working collaboratively with others to meet shared objectives

Benefits

We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.