Talent.com
Executive Assistant - Finance

Executive Assistant - Finance

Tennessee StaffingNashville, TN, US
8 hours ago
Job type
  • Full-time
Job description

Join Caterpillar Inc.

When you join Caterpillar Inc., you're joining a global team who cares not just about the work we do but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Our common values and focus on inclusion and respect drive the decisions made by our company, teams, and people. This is why we are committed to hiring and building diverse teams representative of the customers we serve globally. When you join Caterpillar, you're joining a global team who cares not just about the work we do but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

About Cat Financial

Cat Financial is a subsidiary of Caterpillar Inc., the world's leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines, and diesel-electric locomotives. For more than 40 years, Cat Financial has provided a wide range of financing solutions to customers and Cat dealers for machines, engines, Solar gas turbines, genuine Cat parts, and services. Headquartered in Nashville, Tennessee, Cat Financial serves customers globally with offices and subsidiaries located throughout North and South America, Asia, Australia, Europe, and Africa.

Role Definition

This position supports the Cat Financial Executive Vice President of Finance & CFO, as well as Treasurer, Controller, and Tax Director.

Responsibilities

  • Answering telephone, taking messages and answering routine questions.
  • Maintaining vacation schedule and master schedule of whereabouts for staff.
  • Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
  • Creating and distributing memos, meeting minutes, and presentations for staff.
  • Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.

Core Skills Required

  • Accuracy and Attention to Detail : Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
  • Collaborating : Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
  • Effective Communications : Understanding of effective communication concepts, tools, and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
  • Flexibility and Adaptability : Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
  • Managing Multiple Priorities : Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
  • Problem Solving : Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational, or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
  • Office Administration : Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
  • Microsoft Office : Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.

    • What Top Candidates Will Bring

  • Action-Oriented Problem Solver : Demonstrates initiative and strong analytical skills to tackle challenges effectively.
  • Exceptional Communication & Relationship Building : Skilled at listening, engaging, and fostering trust with stakeholders.
  • Adaptable & Positive : Thrives in dynamic environments and adjusts seamlessly to shifting priorities.
  • Organizational Excellence : Proven ability to manage multiple tasks and competing deadlines without compromising quality.
  • Technical Proficiency : Advanced skills in Microsoft Excel and PowerPoint for reporting and presentations.
  • Relevant Experience : Background as an Executive Assistant, preferably supporting finance or accounting teams.
  • Continuous Improvement Mindset : Passion for leveraging technology, process automation, and data analytics to drive efficiency.

    • Additional Information

    This position requires the successful candidate to work full time, five days per week in the Nashville main office. This job description is intended as a general guide to the job duties for this position and is intended for the purpose of establishing the specific salary grade. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties, and effort required of employees assigned to this job. At the discretion of management, this description may be changed at any time to address the evolving needs of the organization. It is expressly not intended to be a comprehensive list of "essential job functions" as that term is defined by the Americans with Disabilities Act.

    Salary and Benefits

    Summary Pay Range : $60,084.00 - $96,144.00 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance, and experience. Please note that salary is only one component of total compensation at Caterpillar. Benefits : Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

  • Medical, dental, and vision benefits
  • Paid time off plan (Vacation, Holidays, Volunteer, etc.)
  • 401(k) savings plans
  • Health Savings Account (HSA)
  • Flexible Spending Accounts (FSAs)
  • Health Lifestyle Programs
  • Employee Assistance Program
  • Voluntary Benefits and Employee Discounts
  • Career Development
  • Incentive bonus
  • Disability benefits
  • Life Insurance
  • Parental leave
  • Adoption benefits
  • Tuition Reimbursement

    • This position requires working onsite five days a week. Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at www.caterpillar.com / careers.

    Create a job alert for this search

    Executive Assistant • Nashville, TN, US