Specimen Processing Clerk I - 2nd shift

Position Summary

The Specimen Processing Clerk I is responsible for supporting the department with all clerical and ancillary duties in creating and accessioning clinical cases for patient output. They are responsible for upfront processing of patient samples including performing video receipt of incoming specimens, data entry of patient information into the Laboratory Information System (LIS), labeling of patient samples, handling discrepancies to obtain needed documentation, and activating patient cases. In addition, the Specimen Processing Clerk is responsible for working cross-functionally with various departments, routinely ensuring quality by confirming sample labeling and documentation match the LIS and performing routine audits of all patient samples within the department. While maintaining job functions, the Specimen Processing Clerk is to progress in their learning of the regulations (CLIA, CAP and NYS) which the laboratory functions. This position works under the direction of the Supervisor and follows standard laboratory procedures and policies.

Accountability/Scope

• Perform Video Receipt of incoming specimens – opening packages and organizing specimens and associated documents for clinical processing.

• Creates patient cases including the setting up of new patient cases in the Laboratory Information System (LIS), entering of specimens in case, labeling patient samples, attaching relevant documents, and opening any discrepancies as needed.

• Manages patient cases including updating information in the LIS, entering of specimens in case, labeling patient samples, attaching relevant documents, verifying all information previously entered in the case is accurate.

• Quality Control checking information for accuracy in the LIS compared against the patient paperwork received and uploaded to LIS (Information provided on Requisitions, Pathology Reports, Demographics, etc.).

• Opens and closes specimen and case discrepancies to ensure accurate information and processing of specimens in a timely fashion. Communicates with Customer Support to perform outreach as needed to obtain documentation.

• Identifies the appropriate pathology diagnosis corresponding to the sample received, enters the diagnosis into the patient case, opens a discrepancy if diagnosis in not testable/non-malignant.

• Responsible for identifying and handling unique processing requirements of special pathology accounts to provide client satisfaction.

• Performs 1st QC of all data entry points.

• Activate cases, print slides for microtomy, and order H&E tests.

• Transport cases between departments as needed (departments include Lab Operations, IHC, and PA).

• File cases in proper activation date order at various staging areas throughout the laboratory.

• Work cross-functionally with various departments including Customer Support, Billing, IHC, Lab Operations, Pathology Assistants, Pathologists and Reporting.

• Manages lab queues and performs audits of daily auto-generated reports to ensure quality.

• Responsible for filing, tracking, retrieval, and accurate record keeping.

• Maintains diagnostic viability of all specimens and ensures correct patient labeling of all materials.

• Thoroughly document case activities within the Laboratory Information System (LIS) and SharePoint database when necessary.

• Monitor the department email inbox and address inquiries in a timely manner.

• Operate, maintain, and troubleshoot equipment including slide printers, label printers, document scanners, and basic office equipment.

• Responsible for proper handling, storage, and send-out of patient documentation.

• Responsible for identifying and utilizing resources to overcome challenges. Resources include documentation (SOPs, Job Aids, etc.) and human resources (peers, trainers, and leaders).

• Assists as needed to perform other related duties and special projects to support the laboratory as required.

• Accepts other duties as assigned.

Required Qualifications

• High School diploma or equivalent.

• Years of experience (0-1 years).

• Conditions of Employment: Individuals must successfully complete pre-employment process, which includes criminal background check, drug screening, and reference verification.

Preferred Qualifications

• Previous medical field or laboratory experience preferred.

Physical Demands

• Will work at a computer majority of the time and use office equipment such as copiers, fax machines, and PDF scanners.

• Visual acuity and analytical skill to distinguish fine detail. Ability to pass a visual color discrimination test.

• Manual dexterity to use common laboratory equipment and perform sterile techniques as required.

• Must possess ability to sit and/or stand for long periods of time.

• Must possess ability to perform repetitive motion.

• Ability to lift up to 30 pounds.

• May have exposure to high noise levels in the data center, fumes and bio-hazardous material in the lab environment. Exposure to formaldehyde, xylene, DAB and alcohol which emit fumes. The formaldehyde, xylene, and DAB are carcinogenic.

• May be required to handle blood-borne pathogens and general laboratory reagents.

• May have exposure to extreme temperatures, high noise levels, fumes and biohazardous material/chemicals including formalin in the lab environment.

Training

• All job specific, safety, and compliance training are assigned based on the job functions associated with this employee.

Other

• This position requires periodic travel and some evenings, weekends and/or holidays.

This job description reflects management’s assignment of essential functions. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.