Operations Coordinator

Operations Coordinator

The Operations Specialist plays a critical role in ensuring the smooth daily operations at Bullis. This position supports and coordinates activities across multiple operational areas including the front office, health services, food services, custodial operations, and emergency preparedness to maintain a safe, efficient, and welcoming school environment.

The Operations Specialist does not supervise staff directly but provides essential support to the individuals and teams responsible for these areas. The role also includes stepping in to provide direct coverage for food service, office, health assistant or custodial duties during staff absences or periods of high demand.

This position requires a proactive, flexible, and solutions-oriented professional who can manage a variety of operational needs, communicate effectively with staff, families, vendors, and ensure that school operations align with organizational standards and compliance requirements.

This is a full-time, year-round, salaried exempt position.

Key Responsibilities :

Operational (70% of role)

• General Operations
• Serve as a point of contact for operational needs for both school campuses
• Support the planning, coordination, and monitoring of day-to-day operational activities
• Travel between our campus locations to provide support any given day
• Serve as right-hand support for daily operational activities
• Including, not limited to :
• Communication with site administrators, office teams, and the school district to ensure timely resolution of operational issues
• Maintenance and monitoring of operational systems, records, and logs
• Student arrival / dismissal traffic monitoring
• Transportation coordination for fieldtrips
• Volunteer coordination
• Office and Administrative Support
• Help ensure that front office operations run efficiently and reflect a welcoming, professional environment
• Assist front office staff with coordination of supplies, schedules, and clerical processes
• Health Assistant Support
• Provide backup assistance for basic health and wellness needs of students and staff
• Participate in emergency response drills and documentation as needed
• Help ensure compliance with student health and safety requirements
• Step in to assist with health services in the front offices during staff absences
• Food Services
• Step in to assist with food preparation, service, and cleanup during staff absences or high-demand periods
• Liaise with food service vendors and district nutrition services to address meal delivery, quality, and service issues
• Support site staff in ensuring that food service operations meet health and safety standards
• Custodial and Facilities Support
• Manage custodial and maintenance ticketing systems in close collaboration with custodians on both campuses
• Communicate with the school district and vendors to ensure timely service and issue resolution
• Cover essential cleaning and maintenance tasks as needed to ensure a safe, clean learning environment
• Support event setup and takedown if needed

Strategic, Tactical, & Special Projects (30% of role)

Qualifications

Required

What To Expect From Us :

Working Conditions

Physical Demands & Work Environment

This role requires :

Bullis Charter School (BCS), a TK-8 charter public school located in Los Altos, California, provides students and parents with an innovative, empowering, and results-oriented public school choice. At BCS, our programs inspire children and staff to reach for their full potential in an environment that nurtures collaboration, mutual respect, civic responsibility, and lifelong love of learning.

At BCS, we value diversity of all kinds, and aim to build a diverse and inclusive workplace where we have the ability to share and learn from each other. We are an equal opportunity employer and welcome people of all different backgrounds, experiences, abilities, and perspectives.

Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

Bullis Charter School is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, place of national origin, sex, age, veteran status, sexual orientation, or physical handicap in its employment practice.