Executive Assistant to the Chief of Psychiatry

Executive Assistant

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. We are looking for an experienced Executive Assistant to support our new Chief of Psychiatry. This role would require providing complex administrative support and overseeing projects in support of the Department Chief. Independently initiating, organizing, and implementing systems and procedures will be key responsibilities to efficiently manage the administrative processes, as well as but not limited to :

• Project coordination and management
• Arranging travel (roughly 20% of their time)
• Communicating with national and international organizations, such as NIH, on the Chief's behalf
• Engaging with the Development team
• Drafting letters of support and acting as their professional emissary

This role would require 4 days on-site for at least the first 3 months of employment. The remote day would be Friday's, but may change depending on the needs of the Chief.

If you are interested in learning more, please submit your updated CV along with a Cover Letter for consideration.

Essential Responsibilities

Represent Department Chief to high level internal and external constituents. Answer policy questions and determine appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility and potential cost or organizational repercussions.

Effectively manage and balance individual, management, and organizational needs when determining appropriate solutions to often complex problems.

Gather information, research matters and write memos, letters, and reports utilizing independent judgment. Draft professional communications and presentations for executive audiences with clarity, consistency, and attention to detail.

Generate reports determining appropriate data inclusion and output criteria; review for validity and accuracy of information and data. Independently manage department-level data tracking using Microsoft OneDrive and Teams.

Plan and coordinate internal and external events, including department meetings, retreats, trainings and celebrations. Oversee logistics, communications, and post-event analysis.

Regularly use artificial intelligence tools (ChatGPT and Microsoft CoPilot) to enhance administrative productivity, generate content drafts and automate routine tasks.

Support strategic initiatives and department-wide projects with high attention to detail, independent follow-through, and effective cross-team coordination.

Required Qualifications

Competencies

Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer / Veterans / Disabled