Human Resources Coordinator

Human Resources Coordinator

We are seeking an experienced HR / Recruiting Coordinator to support our Global Recruiting team. In this role, you will be an integral partner, enabling our Recruiters to source, attract, interview, and select world-class talent. Responsibilities include preparing offer letters and benefits information using the applicant tracking system and MS Office tools with a strong attention to detail. You will initiate background checks and monitor completed reports, assist candidates with profile completion issues within our third-party screening service, schedule and monitor drug screens, and coordinate with candidates on location preferences and collection process. You will also process hires into the system with high accuracy, troubleshoot any errors with technical proficiency, and partner with Recruiters to coordinate candidate travel and process approved travel expenses. You will handle inbound calls and emails from candidates regarding application status and troubleshoot application issues, post job openings to various local and national websites, including proofreading and handling billing information, coordinate career fairs, including reserving space and managing booths and materials logistics, and maintain databases and process employee referral, signing, and relocation bonuses with extreme accuracy. You will assist in constructing offer letter verbiage and enhancing job descriptions, utilize LinkedIn Recruiter creatively to highlight opportunities, track and verify accuracy of data points using automated Excel reports, advise Recruiters on HR hiring compliance and practices, including adverse impact processes, conduct sourcing and research campaigns to assist Recruiters in finding quality candidates, and perform other duties as assigned. Essential skills include 10 years of experience in a similar role, or equivalent professional maturity, strong administrative experience with background checks, drug processing, and bonuses, detail-oriented with the ability to manage complex processes, proficiency in MS Office, excellent written and oral communication skills, ability to prioritize and handle multiple tasks in a fast-paced environment, self-motivated, well-organized, and detail-oriented, and able to handle confidential information and present numerical data effectively. Additional skills and qualifications include a high school diploma or equivalent, a minimum of 1 year related experience, ability to communicate professionally with all levels of employees, clerical background in a Human Resources-type position is helpful, and an attitude and commitment to being an active participant in an employee-owned culture.

The team consists of four people, with two members soon on maternity leave. This is a full-time, onsite role from 8 AM to 5 PM. The position is a contract until Spring 2026, with a possibility of extension. Our organization specializes in engineering, architecture, environmental, and construction services. We foster a diverse, inclusive, and equal opportunity workplace. This is a Contract position based out of Omaha, Nebraska. The pay range for this position is $22.00 - $30.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following : medical, dental & vision, critical illness, accident, and hospital, 401(k) retirement plan pre-tax and Roth post-tax contributions available, life insurance (voluntary life & AD&D for the employee and dependents), short and long-term disability, health spending account (HSA), transportation benefits, employee assistance program, and time off / leave (PTO, vacation or sick leave).

About Aston Carter : Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.