ABA Schedule Coordinator

Job Description

Job Description

Position : ABA Schedule Coordinator

Location : Montvale, NJ

Salary : $22–26 per hour

Work Arrangement : 5 days in-office

Company Overview

We provide high-quality, client-centered ABA services for individuals with Autism Spectrum Disorder. With a mission rooted in compassion and excellence, we aim to empower our clients and support their families with innovative and effective care. Our values—integrity, collaboration, and continual improvement—guide everything we do.

If you thrive in a fast-paced environment and are passionate about making a difference, join our growing team.

Position Summary

As an ABA Scheduling Coordinator , you will manage the day-to-day scheduling of Behavior Technicians and ensure timely, efficient service delivery for our clients. Your role will require coordinating multiple moving parts, resolving scheduling conflicts, and communicating clearly with both clients and staff. You will collaborate with other internal departments to keep schedules updated and optimize the service experience.

Responsibilities

Manage and maintain accurate daily schedules for ABA services.

Match Behavior Technicians with clients based on availability, skill set, and location.

Address and resolve scheduling conflicts or last-minute changes.

Communicate with clients and staff to confirm appointments and changes.

Collaborate with Authorizations and Employee Coordination teams for staffing needs.

Pull and present scheduling data using Power BI to inform clinical decisions.

Assist with ongoing improvements to scheduling procedures and tools.

Success Measurements

30 Days : Learn scheduling tools, zone assignments, and understand scheduling workflows.

60 Days : Independently manage scheduling needs for a caseload, resolve conflicts, and maintain up-to-date schedules.

90 Days : Be fully independent in scheduling operations and contribute to quarterly scheduling initiatives.

1 Year : Take a leadership role in identifying scheduling efficiencies and implementing improvements.

Requirements

Prior experience in healthcare scheduling – required

Experience in ABA scheduling – a plus!

Experience with Central Reach – a plus!

Proficiency in software tools such as Microsoft Office and Power BI

Soft Skills :

Strong organizational and multitasking abilities

Excellent communication and interpersonal skills

Problem-solving mindset and flexibility in a fast-paced setting

Professional demeanor and ability to work independently

Perks & Benefits

Comprehensive health benefits (medical, dental, vision)

15 days PTO and 10 floating holidays

Career growth in a rapidly expanding organization

Equal Employment Opportunity employer

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