A066 Executive Assistant II - Fleet Operations Division

Executive Assistant

Performs professional assistance work in support of a District Engineer or Division Director. Reports directly to a District Engineer or Division Director. Work requires extensive contact with middle and high-level managers, executives, officials and private entities. May serve as a lead worker. Employees at this level are virtually self supervising and assume direct accountability for the work product. Division / District limited to one Executive Assistant in total.

Essential Duties :

• Answers the telephone, evaluates requests, answers questions, routes messages, and / or serves as receptionist.
• Collects information from the files for routine inquiries; refers non-routine requests to supervisor or appropriate staff.
• Compiles information and reports summarizing statistical data.
• Develops, executes and completes a wide spectrum of special projects.
• Initiates and composes responses to requests for general information.
• Maintains files / records / logs, tracks progress of activities and coordinates work to meet due dates.
• Prepares and verifies time sheets, vacation / sick leave forms, career planning profiles, travel statements and other personnel forms for a Division Director.
• Oversees and / or prepares letters, memos and / or reports; proofs and edits for grammar, punctuation, sentence structure and clarity.
• Schedules and coordinates meetings / appointments; makes travel arrangements; completes travel expense accounts / vouchers.
• Performs other job responsibilities as assigned.