Personal Chief of Staff
KTeamMiami, FL, United States5 days ago
Job type
- Full-time
Job descriptionManage personal calendars , appointments, and reservations; anticipate needs and handle scheduling conflicts. Book and coordinate travel —including flights, hotels, cars, and detailed itineraries. Support personal shopping , returns, and special projects. Plan and manage personal events —dinners, family gatherings, and celebrations—with attention to detail and quality. Manage pet care for 2 dogs (German Shepherds), 2 cats, a bird, etc. Oversee household operations including maintenance, cleaning, and vendor management. Schedule and supervise contractors and service providers; ensure work is completed to high standards. Maintain household inventories, manage deliveries, and ensure the home runs efficiently and beautifully. Serve as a point of contact for all household matters, maintaining calm and order in a busy environment. 5+ years of experience in executive support, household management, or personal assistant roles. Must live in Miami and be available to work onsite out of the Coral Gables residence weekdays from (about) 11am to 7 pm ET. Prioritize general availability during Eastern Standard Time and be responsive outside of traditional “office hours” including evenings and weekends as needed. Must be comfortable with dogs, cats, and other pets - you'll be helping to manage their daily care, occasional vet visits, etc. Active driver’s license and reliable transportation. Proficiency with QuickBooks, Excel, Microsoft Office / 365 and modern productivity tools. Experienced with financial records-keeping and capable of managing payments and other light finance tasks. Extremely capable and reliable working remotely. Highly organized, detail-oriented, and trustworthy with confidential information. Excellent communication skills and professional demeanor. A self-starter who anticipates needs, solves problems, and executes with excellence. Flexible, service-oriented, and comfortable managing multiple priorities. Friendly, adaptable, and someone who’s able to pivot on a dime if needed to adjust for changing priorities.
Job Description : Personal Chief of Staff
Location and hours : Onsite in Miami; M-F 11-7 pm ET (with flexibility, and can vary)
Reports to : CEO & Spouse
Type : Full-time
Salary : $85k-$120k Annually (depending on experience)
Benefits : Employer-paid healthcare and PTO
Overview :
We’re seeking an exceptionally organized, proactive, and trustworthy individual to serve as a Personal Chief of Staff to a high-performing, Miami-based CEO and his spouse. This role blends executive support, household management, and personal financial coordination to ensure optimal productivity across personal and business activities.
The ideal candidate thrives on keeping life running smoothly—balancing the details of daily operations with the discretion and judgment required to support a fast-moving, high-profile household.
Key Responsibilities :
Financial & Administrative Management
- Manage and maintain QuickBooks for personal finances—tracking expenses, reconciling accounts, ensuring bills are paid on time, and maintaining financial visibility.
- Coordinate with accountants, banks, and vendors to optimize personal and household financial management.
- Monitor and suggest opportunities for savings, efficiency, and improved systems.
Personal & Lifestyle Support
Household & Property Management
Required Experience and Qualifications :
Create a job alert for this search
Chief Of Staff • Miami, FL, United States
Related jobs
Junior Chief of Staff - Marketing.SCALIS, you will play a critical role in supporting the Chief Executive Officer (CEO) with the execution of marketing initiatives, strategic projects, and operatio...Show moreLast updated: 27 days ago
This position assumes total responsibility for the “physical plant.Closely monitors, identifies, and communicates problems in every phase of general maintenance of the building(s), including areas ...Show moreLast updated: 30+ days ago
Want to love what you do with unlimited earning potential?.Goodwin Recruiting, one of the nation’s premier, award-winning recruiting agencies is seeking industry experts and entrepr...Show moreLast updated: 30+ days ago
We are an innovative upscale kosher.Our mission is to deliver unforgettable dining experiences through premium cuts of meat, creative dishes, exceptional presentation, and uncompromising quality&md...Show moreLast updated: 4 days ago
Memorial Healthcare System is seeking a Board Eligible / Board Certified Gastroenterologist with 5+ years of experience, including involvement in Graduate Medical Education (GME), to serve as Chief o...Show moreLast updated: 30+ days ago
US-based product company with a truly global presence.Warsaw, Barcelona and Virginia.Our company thrives on diversity, collaboration, and innovation, making us a leader in the mobile app monetizati...Show moreLast updated: 12 days ago
The Team Member is responsible for providing exceptional guest service while working closely with the Restaurant Managers and other Team Members to maintain operational standards and procedures.Thi...Show moreLast updated: 30+ days ago
As a Personal Shopper and Client Experience Lead at BHS, you will be responsible for creating and nurturing lifetime customer relationship with VICs, providing exceptional personalized shopping exp...Show moreLast updated: 30+ days ago
Memorial Healthcare System is seeking a Board Eligible / Board Certified Gastroenterologist with 5+ years of experience, including involvement in Graduate Medical Education (GME), to serve as Chief o...Show moreLast updated: 5 days ago
A beloved hotel with an enviable oceanfront location is now even better, following a $50 million renovation.Our newly redesigned Loews Miami Beach Hotel includes all-new touchpoints throughout the ...Show moreLast updated: 30+ days ago This position assumes total responsibility for the “physical plant.Closely monitors, identifies, and communicates problems in every phase of general maintenance of the building(s), including areas ...Show moreLast updated: 30+ days ago 
IMPORTANT NOTICE FOR INTERNAL APPLICANTS ONLY : .Internal applicants MUST apply to the internal job posting through the Mattress Firm Workday system.
To view the list of current internal Job Postings,...Show moreLast updated: 7 days ago
This is a position within Keller Executive Search and not with one of its clients.This senior position will lead Recruitment for Keller Executive Search in Miami, FL, United States, shaping strateg...Show moreLast updated: 2 days ago
Join Keller Williams Realty - Level 5 Leadership, located in the vibrant city of Miami Beach, Florida, renowned for its innovative approach and dynamic team environment.
We are seeking a motivated T...Show moreLast updated: 30+ days ago
Role Type : Full-Time, Permanent.Role Environment : In-Person with Travel Expectations.Travel will likely be 6+ months per year, internationally.
Insight Global is looking for a Personal Assistant to ...Show moreLast updated: 4 days ago
A family run business with opportunities for growth, we believe in the golden rule- "Treat others as you would like to be treated", and "Do the right thing".
Do you enjoy working with simple and fre...Show moreLast updated: 4 hours ago
Responsible for selling Oceania Cruises (OCI) products directly to consumers in international markets by cultivating and maintaining customer relationships.
This includes initiating calls to custome...Show moreLast updated: 30+ days ago
Our client is seeking a highly organized and polished.House Manager / Personal Assistant.The ideal candidate will have exceptional attention to detail, strong communication skills, and the ability t...Show moreLast updated: 4 days ago
Junior Chief of Staff
SCALIS CareersMiami, FL, USFull-time
- Promoted
Chief Engineer (Spanish Required)
FirstService ResidentialSunny Isles, FL, United StatesFull-time
- Promoted
Business Partner - Recruiter
Goodwin RecruitingMiami Beach, FL, USFull-time
- Promoted
Executive Sous Chef
Otoro - Miami BeachMiami Beach, FL, USFull-time
- Promoted
Chief of Gastroenterology
HealthEcareers - ClientHollywood, FL, USAFull-time
- Promoted
Chief of Staff, Talent & Execution
AppodealFlorida City, FL, USFull-time
- Promoted
Team Member
Burger KingMiami Beach, FL, USFull-time
- Promoted
Personal Shopper
Whitman Family PropertiesMiami Beach, FL, USFull-time
- Promoted
Chief of Gastroenterology
Memorial Healthcare SystemHollywood, FL, USFull-time
- Promoted
Wash Person
Loews Hotels, LLCMiami Beach, FL, United StatesFull-time
- Promoted
Chief Engineer
FirstService ResidentialKey Biscayne, FL, United StatesFull-time
- Promoted
Sales Professional
Mattress FirmHomestead, FL, USFull-time
- Promoted
Head of Recruitment
Keller Executive SearchMiami, FL, USFull-time
- Promoted
Business Coach / Team Lead / Recruiter
Keller Williams Realty - Level 5 LeadershipMiami Beach, FL, USFull-time
- Promoted
Executive Personal Assistant
Insight GlobalMiami, FL, USFull-time +1
- Promoted
- New!
Kitchen Staff - NEW CRACK'D KITCHEN & COFFEE
Crack'd Kitchen & CoffeePlantation, FL, United StatesFull-time +1
- Promoted
Personal Consultant International
Norwegian Cruise LineMiami, FL, United StatesFull-time
- Promoted
House Manager / Personal Assistant - UHNW Individual
Career Group CompaniesCoral Gables, FL, United StatesFull-time