Administrative Assistant

Definition :

The Administrative Assistant is responsible for providing day to day administrative support of to local operations.

Minimum Requirements :

• Must have excellent administrative skills and be very detailed orientated.
• Must be able to simultaneously manage multiple projects successfully.
• Must be punctual and able to meet deadlines as assigned.
• High School Diploma
• Some College (Preferred but not required)
• Must possess a valid driver's license.

Physical Requirements :

• The ability to reach, push and pull.
• The ability to sit or stand for long periods of time.
• The ability to use a computer keyboard and write for extended periods of time.
• The ability to lift and maneuver 35 pounds without difficulty.
• The ability to complete all job duties.

Reports To :

Director or Operations

Specific Duties :

• Assists Director of Operations and supervisors in reviewing and ensuring clock in-clock out accurate for payroll processing for their staff.
• Assists Director of Operations and supervisors Clock In Clock Out Monitoring & Reporting
• Assists Director of Operations and supervisors with Attendance Control Monitoring & Reporting
• Process all incoming and outgoing mail.
• Performs daily appropriate housekeeping duties.
• Ensures security of buildings, vehicles, equipment, supplies, systems, and all other company property.
• Ensures the security of all company computer systems by adhering to security procedures and utilizing appropriate passwords policies.
• Assist with organizing, codes and processing all vendor invoices for signature of the Director of Operations.
• Maintain a high level of customer service when dealing with operations team, patients, patient families, co-workers, clients, other healthcare providers and the general public.
• Answer administrative phone lines and be able to function as a backup Dispatcher as needed.
• Assists Director and Billing staff with field crew follow up field documentation.
• Assists Director and Billing staff with researching patient information related to transport documentation and billing.
• Always maintains security and privacy of all company and patient information in accordance HIPPA and all other local, state and federal regulations.
• Demonstrates complete knowledge, understanding and compliance of company policies and procedures.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Clearly express him / herself verbally and in writing
• Demonstrate the ability to learn and apply knowledge.
• Use effective verbal and written communication.
• Perform all dimensions per job description.
• Analyze problems and develop practical solutions.
• Manage time in a multi-tasking environment.
• Prioritize based on changing need.
• Interact effectively with others. Position involves speaking and interacting with a variety of persons over the telephone.
• Reports to assigned shifts on time and properly groomed in appropriate business attire.
• Perform other duties related to administrative functions as directed or needed.
30+ days ago