Talent.com
Full Time Office Administrator
Full Time Office AdministratorHajoca Dallas • Dallas, TX
Full Time Office Administrator

Full Time Office Administrator

Hajoca Dallas • Dallas, TX
30+ days ago
Job type
  • Full-time
Job description

As an Office Administrator, you will play a key role in ensuring smooth business operations through accurate record-keeping, invoice management, and support of day-to-day administrative functions.

Key Responsibilities:

  • Invoicing & Reporting
  • Accurately process and invoice all customer shipments daily
  • Notify appropriate team members of any discrepancies in shipment tickets
  • Generate daily invoice preview reports for management
  • Reconcile invoices via AP approval systems or company credit card statements
  • Review and communicate purchase order debit memos and cancellations to the Centralized AP team
  • Assist with resolving vendor invoice and purchase order discrepancies
  • Reconcile daily cash sale payments, prepare deposits, and submit necessary paperwork to the Support Center
  • Scan, process checks, and manage deposit documentation
  • Reconcile and report monthly petty cash transactions
  • File invoiced pick tickets, manifests, and related documents daily
  • Maintain proper documentation for credit card authorizations, tax exemption forms, and customer files
  • Respond promptly to inquiries from customers, vendors, Credit Managers, and the Support Center
  • Support co-workers with customer service tasks including answering phones, filing, photocopying, and faxing
  • Complete required safety and compliance training
  • Perform other duties as assigned by management

Basic Qualifications:

  • At least 1 year of experience in a customer service, accounts receivable/payable, or administrative support role
  • Working knowledge of basic bookkeeping terms and practices

Preferred Skills and Attributes:

  • Proficiency in Microsoft Office (Outlook, Excel, Word)
  • Strong customer service and interpersonal communication skills
  • Exceptional attention to detail and accuracy
  • Ability to build positive relationships with customers, vendors, and colleagues
  • Strong problem-solving and data analysis abilities
  • Excellent time management and multi-tasking skills
  • Comfortable with basic math and handling financial transactions
  • Willingness to learn and operate internal systems for invoicing and reconciliation
  • Fluency in reading, writing, and speaking English
Create a job alert for this search

Full Time Office Administrator • Dallas, TX

Similar jobs

Office Administrator

Insight GlobalDallas, TX, United States
Full-time

The Office Administrator will support a large corporate office in Dallas TX as the primary administrative point of contact.This person should have experience supporting a similarly large, corporate...Show more

 • Promoted

Application Administrator Jakes Divinity School

The Potter's House of DallasDallas, TX, United States
Full-time

Jakes Divinity School seeks an Application Administrator.This role will be responsible for the smooth operation and optimization of our organization's software applications.This will include instal...Show more

 • Promoted

FullTime Administrative Assistant Orders Management

IZEN HEALTHCARE SERVICES INCRichardson, TX, United States
Full-time

We are seeking a reliable and detail-oriented Full-Time Office Assistant to join our team.This role focuses on orders management, stock room maintenance, and administrative support within a busy of...Show more

 • Promoted

Office Administrator

Business Centric TechnologyAddison, Texas, US
Permanent

Business Centric Technology is seeking an Office Administrator to play a key role in supporting the daily operations of our fast-paced staffing agency.You will manage office operations, support lea...Show more

 • Promoted • New!

Commercial Support Administrator

Venture MetalsDallas, TX, United States
Full-time

Commercial team with a driven, dynamic, and detail orientated.Commercial Support Administrator.This position requires a candidate with at least.The candidate must be eager and willing to quickly le...Show more

 • Promoted

Office Manager

Nicole Andrews & AssociatesDallas, TX, United States
Full-time

Applicants should be extremely.Salary range is $55,000 - $72,000 and depends on experience.Be accountable for running the office and handling all administrative tasks.Answer phone calls and emails,...Show more

 • Promoted

Office Adminstrator

ACT Pipe & Supply Inc & SubsidiaryDallas, TX, United States
Full-time

TheFabrication Admin enhances the client experience by servicing clients and providing operational and administrative support to ACT employees.Answer telephones and give information to callers, tak...Show more

 • Promoted

Property Administrator

Westcore Management LLCDallas, TX, United States
Full-time

Westcore is a fully-integrated commercial real estate investment company with institutional scale and capabilities that operates with the speed and adaptability of opportunistic entrepreneurs.Westc...Show more

 • Promoted

Office Manager

ComForCare Home Care - Dallas NWDallas, TX, United States
Full-time

PRIMARY PURPOSE OF THE POSITION:.The Alternate Administrator is responsible for the overall operations, growth, and leadership of this home care agency business in achieving corporate goals and obj...Show more

 • Promoted

Construction Administrator

IN2 ArchitectureDallas, TX, United States
Full-time

IN2 Architecture is a client-focused firm dedicated to creating thoughtful and innovative architectural solutions.Based in Dallas, TX, the firm serves its educational clients with unparalleled serv...Show more

 • Promoted

Office Administrator

TradeJobsWorkforce75391 Dallas, TX, US
Full-time

Office Administrator Job Duties: Supports company operations by maintaining office systems and supervising staff.Maintains office services by organizing office operations and procedures, preparing ...Show more

 • Promoted

NetSuite Administrator

R2 GlobalDallas, TX, United States
Temporary

We are looking for a NetSuite Administrator with a strong programming background to join our team based close to DFW-Airport.In this role, you will play a key part in developing, analyzing, and mai...Show more

 • Promoted

COOK (FULL TIME)

Compass Group, North AmericaRichardson, TX, United States
Full-time +1

Location:** **University of Texas - Dallas** + We are hiring immediately for a full time **COOK** position.Address** : University of Texas - Dallas - 800 W Campbell Road, Richardson, TX 75080.Note ...Show more

 • Promoted

Property Administrator

Taylor Ryan Executive Search PartnersDallas, Texas, US
Full-time

Position: Property Administrator.Pay Rate: $30-$35/hour + 5% bonus.Schedule: 8am-5pm Monday - Friday.Hit Apply below to send your application for consideration Ensure that your CV is up to date, an...Show more

 • Promoted

Timekeeping Administrator

LoenbroDallas, TX, United States
Full-time

The Time Administrator is responsible for the accurate and timely management of employee timekeeping and labor data across multiple construction projects.This role works closely with field supervis...Show more

 • Promoted

Front Office Administrator

Talent and Beyond LLCPlano, Texas, US
Full-time

Our client is looking for a Front office admin for their Plano Office.If you are interested in applying for this job, please make sure you meet the following requirements as listed below.As a Front...Show more

 • Promoted

Expense Administrator

SOCOTECDallas, TX, United States
Full-time

SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures.Through an integr...Show more

 • Promoted

Branch Office Administrator - Plano, TX

Edward JonesPlano, TX, United States
Full-time

If you find yourself looking for a fulfilling career.Branch Office Administrator (BOA) role may be the right opportunity for you.BOAs team up with financial advisors to help clients achieve their l...Show more