Talent.com
OFFICE MANAGER

OFFICE MANAGER

City of New YorkNew York, NY, US
30+ days ago
Job type
  • Full-time
Job description

Office Manager

Full-time

Agency : HRA / DEPT OF SOCIAL SERVICES

Job Category : Social Services

Job Description

If you are hired provisionally in this title, you must take and pass the Civil Service Exam, when it becomes available, to be eligible for continued employment. DSS Community Outreach is dedicated to expanding access to information and resources about HRA and DHS programs in the community by bringing services directly into the community and by partnering with and serving as a resource to community-based provider organizations serving HRA and DHS clients and applicants. Community Partnerships establishes and manages partnerships with community-based organizations, advocates, and others engaged in benefits enrollment and case management for DSS clients and applicants. Community Partnerships operates the Community Partners Resource Center, which is a centralized resource established under the Mayor's NYC Benefits initiative for CBOs to seek support for their clients and learn skills and strategies for navigating the application and recertification processes. Under the direction of the Deputy Commissioner of HRA's Office of Community Outreach the Office Manager works with all areas of the Office of Community Outreach to support the administrative needs of each Director and their respective units. The Office of Community Outreach is recruiting for one (1) Clerical Associate IV to function as the Office Manager. The Office Manager will :

  • Provide administrative support to each unit with the Office of Community Outreach. Assisting with maintaining outreach calendars, managing Director calendars as needed, scheduling meetings, securing conference rooms, entering guests in Aware Manager, acting as primary contact for meeting organizers from other agencies and within DSS, acting as liaison with other units and agencies on behalf of OCO leadership.
  • Draft and / or distribute correspondence for managers in OCO.
  • Order, maintain and distribute office supplies for OCO.
  • Responsible for ordering, receiving, storing, distributing and tracking inventory of all outreach materials including both written materials and giveaways / swag. This includes keeping track of inventory to ensure timely ordering to keep adequate resources available to staff, receiving shipments and being able to carry boxes weighing up to 30 pounds, organizing materials, creating packages of outreach materials for events for outreach staff in advance of planned events, responding to requests from Directors, Managers and Direct Outreach staff for both ordering and preparing materials for use.
  • Responsible for maintaining staff lists, emergency contact lists, lists of assigned devices, workstations, and technology for each staff member in OAO.
  • Responsible for collecting information and putting together announcements for OCO staff.
  • Assist the Deputy Commissioner to prioritize office-wide initiatives and deliverables as well as organizing program management and general operations.
  • Provide assistance in liaising between the Office of Staff Resources (OSR) and HRA's Finance Office for personnel matters. Assists with drafting job descriptions for vacancies, scheduling interviews, competing hiring paperwork, ensures compliance with OSR and Equal Employment Opportunity (EEO) guidelines and assists with onboarding new hires.
  • Act as training liaison with HRS and coordinates staff training including maintaining lists of staff mandatory trainings.
  • Maintain contact lists of CBOs, Community Partners, Distribution lists, MOUs, training and meeting attendance lists, and other lists as needed.
  • Onboard and help to supervise interns on special projects as necessary.
  • Organizing virtual assistance events using appropriate technology and managing scheduling through DaySmart.

Work Location : 4 World Trade Center

Hours / Schedule : Monday-Friday, 9 : 00 a.m. to 5 : 00 p.m.

Clerical Associate - 10251

Qualifications

Qualification Requirements : A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience. Skills Requirement : Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Create a job alert for this search

Office Manager • New York, NY, US

Related jobs
  • Promoted
Office Manager Repairs and Maintenance Business

Office Manager Repairs and Maintenance Business

Ace Handyman Services MontclairMontclair, NJ, US
Full-time
Office Manager Service Industry (Full Time, MF 85) Caldwell / Montclair area.If you thrive on juggling priorities, solving headaches before they happen, and making operations smoother, keep reading.M...Show moreLast updated: 4 days ago
  • Promoted
Office Manager

Office Manager

Primus JewelsFort Lee, NJ, US
Full-time
Primus Jewels is a jewelry company based in India and USA, and is involved in making various kinds of jewelry in gold and silver, using gemstones and diamonds. We are innovators in our design, distr...Show moreLast updated: 5 days ago
  • Promoted
Automotive Dealership Office Manager

Automotive Dealership Office Manager

Hillside HondaJamaica, NY, US
Full-time
AUTOMOTIVE DEALERSHIP EXPERIENCE REQUIRED.Position consults and works with Department Managers to assist with ensuring all store transactions are proceeded accurately and timely.Monitor and review ...Show moreLast updated: 30+ days ago
  • Promoted
Office Manager

Office Manager

Little Flower Children and Family Services of New YorkRockaway Park, NY, US
Full-time
Minimum of a High School Diploma required w / a minimum of 2 years’ professional administrative office experience or AA degree or some college in business administration w / a minimum of one-ye...Show moreLast updated: 3 days ago
  • Promoted
Office Manager

Office Manager

Society StaffingNew York, NY, US
Full-time
Family Office / Administrative.A UHNW family office is seeking a proactive and detail-oriented .Midtown Manhattan office and provide support to Executive Assistants and staff in Great Neck.This rol...Show moreLast updated: 5 days ago
  • Promoted
Office Manager

Office Manager

Creative Financial StaffingThe Bronx, NY, US
Full-time
Our client is a leading independent school in New York City, serving students from Pre-K through Grade 12.They are committed to academic excellence, character development, and fostering a diverse a...Show moreLast updated: 5 days ago
  • Promoted
HR Coordinator & Office Manager

HR Coordinator & Office Manager

RunwiseNew York, NY, US
Full-time
Office Manager & HR Coordinator.Runwise is looking for an Office Manager & HR Coordinator that is highly motivated, organized, and people-first to join our team! This is a unique opportunity to wor...Show moreLast updated: 21 days ago
  • Promoted
Office Manager

Office Manager

PrideStaffFairfield, NJ, US
Full-time
PrideStaff Financial has partnered with a well-established and respected manufacturing company in Fairfield, NJ, in their search for a dedicated and detail-oriented Office Manager / Bookkeeper.We a...Show moreLast updated: 9 days ago
  • Promoted
Office Manager (Law firm experience needed)

Office Manager (Law firm experience needed)

JobotFreehold, NJ, US
Permanent
Firm providing real estate lending legal advise!! ONSITE.This Jobot Job is hosted by : Mallory Schreiner.Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.F...Show moreLast updated: 2 days ago
  • Promoted
Office Manager

Office Manager

Floor Coverings InternationalBrooklyn, NY, US
Full-time
Floor Coverings International is the #1 mobile flooring company in North America.With over 300 locations across the United States and Canada, our unique shop-at-home model allows customers to get p...Show moreLast updated: 30+ days ago
  • Promoted
Job Business Office Manager

Job Business Office Manager

CareOneParamus, NJ, US
Full-time
Harmony Village at CareOne Paramus.The Harmony Village at CareOne Paramus mission is to define excellence within the health care community. We are dedicated to maximizing patient outcomes.We treat r...Show moreLast updated: 30+ days ago
  • Promoted
Construction Office Manager

Construction Office Manager

ManpowerPompton Lakes, NJ, US
Full-time
Our client is seeking a motivated and detail-oriented Office Manager with strong leadership skills to manage day-to-day office operations while supporting our construction and development projects....Show moreLast updated: 9 days ago
  • Promoted
Office Manager

Office Manager

Floor Coverings International of Southwest BrooklynNew York, NY, US
Full-time
Floor Coverings International is the #1 mobile flooring company in North America.With over 300 locations across the United States and Canada, our unique shop-at-home model allows customers to get p...Show moreLast updated: 30+ days ago
  • Promoted
Office Manager

Office Manager

Tepedino and Company LLCJericho, NY, US
Full-time
We are seeking a dependable and detail-oriented.The ideal candidate will be highly organized, self-motivated, and capable of handling multiple responsibilities in a fast-paced professional environm...Show moreLast updated: 1 day ago
  • Promoted
Operations and Office Manager

Operations and Office Manager

MoabNew York, NY, US
Full-time
We're a venture-backed, seed-stage vertical SaaS startup transforming the construction industry through data-driven workflows and automation. Based in NYC, our team is small but ambitious, with a cu...Show moreLast updated: 17 days ago
  • Promoted
Business Office Manager - Health Care

Business Office Manager - Health Care

AristaCare at EdisonEdison, NJ, US
Full-time
Business Office Manager – is responsible for admitting and registration, patient billing and collection, third-party payer relations, and / or preparation of insurance claims.May also be respon...Show moreLast updated: 15 days ago
  • Promoted
Office Manager

Office Manager

Beacon Hill Staffing Group, LLCNew York, NY, US
Temporary
Our client, a boutique financial firm led by a close-knit team of three partners, is seeking an experienced and proactive Temporary to Permanent Office Manager to oversee daily office operations an...Show moreLast updated: 30+ days ago
  • Promoted
Office Manager

Office Manager

Robert HalfNew York, NY, US
Full-time
We are looking for a skilled and detail-oriented Construction Office Manager to join a boutique construction company in New York, New York, on a contract basis. This position, lasting 1-2 months, in...Show moreLast updated: 30+ days ago