Administrative Assistant 1 (090144)

Administrative Assistant 1

The Department of Military and Veterans Affairs (DMVA), Division of Homeland Security and Emergency Management (DHS&EM), Administrative Team is recruiting for an Administrative Assistant 1.

This position is in the General Government Bargaining Unit (GGU) at a range 12. This position is open to Alaska residents only. Please check our Definition FAQ to determine if you qualify.

What you will be doing : This position provides in-depth administrative support to the Division of Homeland Security and Emergency Management (DHS&EM), including office management, policy implementation, travel coordination, payroll, human resources, fiscal oversight, and assistance during emergency and disaster response activities, ensuring smooth organizational operations and effective emergency management.

Our mission and culture : The mission of the Division of Homeland Security and Emergency Management (DHS&EM) is to lead the way in homeland security and emergency management to foster a prepared, resilient Alaska capable of meeting the needs of its communities and citizens in response to all-hazards events.

Benefits of joining our team : Joining our Disaster Assistance team means you'll be at the forefront of helping Alaskans impacted by emergencies while fostering a resilient and prepared community. This dynamic and fast-paced role involves time-sensitive decision-making and adaptability to ever-changing circumstances. You will also benefit from paid leave accrual, a variety of retirement options, and comprehensive medical, vision, and dental plans, ensuring you are well-supported both professionally and personally as you serve your community.

The working environment you can expect : DHS&EM is proudly located on Joint Base Elmendorf / Fort Richardson (JBER) surrounded by the natural beauty of the Arctic Valley where you can enjoy a three-mile paved walking / jogging trail and have access to both an on-site caf and no-cost fitness center at the Army National Guard Armory. You will have the opportunity to collaborate and engage with uniformed military members and fellow state employees, to accomplish our mission while maintaining a healthy work-life balance.

Who we are looking for :

Writing : Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.

Computer Skills : Uses computers, software applications, databases, and automated systems to accomplish work.

Self-Management : Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

Flexibility : Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.

Attention to Detail : Is thorough when performing work and conscientious about attending to detail.

To learn more about the Division of Homeland Security and Emergency Management and the Disaster Assistance Section, visit : www.ready.alaska.gov

To view the general description and example of duties for the position please go to the following link : https : / / www.governmentjobs.com / careers / Alaska / classspecs

If you can see yourself in this role, we encourage you to apply!

• NOTE SPECIAL NOTICE - JBER (BASE) ACCESS
• NOTE

The successful applicants must pass a federal background check in order to qualify for military base access, which is required with this position's work location on base. The background check may include fingerprinting. All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access. Also, you must be able to maintain the clearance throughout your employment. If using a private vehicle this will require a valid Alaska Driver License, proof of vehicle insurance, and a valid State of Alaska vehicle registration.

State employees are guests on Joint Base Elmendorf-Richardson; clearance and access are not within the State's control.

Special Note : In addition, in some cases employees must be able to obtain and maintain a Common Access Card (CAC). As part of the examination process, a background check investigation, including a criminal records check, will be conducted. Conviction of a crime will not automatically preclude appointment. The circumstances involved in the conviction will be considered.

Minimum Qualifications

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer. OR Six months of any combination of post-secondary education, vocational education, and / or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) Special Note : Examples of advanced clerical experience include : -Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations. -Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

Additional Required Information

Please read the information below carefully. This applies to your application submission.

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports / demonstrates you possess the minimum required qualifications for the job class.

Required documents due at the time of interview :

Note : You will not need to bring these documents if you have already attached / submitted with your application package.

Other requirements of the position : You may be required to travel within the State, including very remote areas, or out of State on an as needed basis. Transportation can be via government vehicle, commercial airlines (large and small), very small planes, helicopters, boats, snow machines, and ATVs to remote areas of the state to support the Department mission. Catastrophic disaster emergency response is likely to impose more stringent physical and mental requirements such as : rapid deployment away from home and family, changed work times (day vs. night) and longer shifts (12 hours or more), working in austere facilities and frequently at tasks very different from day-to-day assignments, and living in sometimes spartan accommodations, similar to outdoor camping and can include : tents, sleeping bags, cabins, gymnasium floors, etc. An employee's stamina and ability to withstand stress are essential in such situations.

Education : If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application, submitted to the contact information below, or provided at the time of interview if you are using education to meet the minimum qualifications. If you cannot attach it to your application, email or fax it to the contact provided in the job posting.

Special Instructions for Foreign Education : Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

Note : The State of Alaska does not provide VISA Employer sponsorships.

Work Experience : If using work experience not already documented in your application, also provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant