Grant Coordinator

Grant Coordinator

50% - Plan, implement, manage and maintain a financial support system with minimal supervision to assure proper expenditures on the project(s), adequate staffing for the project(s), and to assist in planning for future needs of the project(s) : Works with individual unit Principal Investigators to determine a financial plan of the assigned project by fiscal year and overall lifetime of the project. Determine budget amounts, salary and fringe projections, operating expenses, travel, etc. within the project plan. Facilitate any budget reallocations or a change in budgetary scope. Review and process all transactions on each project and audit to ensure that each payment is allocable and reasonable to the project and is in compliance with the sponsoring agency, university, and Research Office. Provide funding analysis history to the principal investigator to determine if funding changes need to occur. Reconcile all expenses monthly. Maintain a record-keeping system for all accounts to reconcile each account with KU financial systems. Complete project closeout, including necessary system actions, and facilitate budget adjustment and cost transfer requests.

15% - Generate project reports on the financial status of each award and cost center. Conduct an initial analysis to recommend possible concerns regarding spending patterns, make suggestions on salary allocations, etc. Develops a collaborative plan with the PI for spending and fiscal management of grants and cost centers. Ensure Principal Investigator(s) and LSI management are informed of situations requiring attention.

15% - Serve as a liaison between the University, Funding agencies, HR SSC, and others when necessary. Provide financial details for periodic and final progress reports and certification of compliances as needed to funding agencies and LSI pre-award. Solve problems independently regarding accounting procedures (reconciliations, audits, regulation interpretation and other accounting functions). This may include drafting JGCP business service and fee-for-service agreements, for submission to the Office of Research.

8% - Monitor salary & fringe charges bi-weekly for changes and accuracy and provide detailed salary forecasting to PI. Appoint and monitor cost share to ensure obligations are met and in compliance with granting agency. Prepare and submit appointment forms for, funding changes, adding cost share, and terminations by pay period deadline. Work with PI to devise a staffing plan that appropriately meets the technical needs of the project and spends according to Federal, State, University, and grantee guidelines. Pre-review effort statements for accuracy prior to final certification by PI / Self-Certifier

5% Place orders for supplies and equipment following State, University, and granting agency procedures. Prepare documents for payment according to university and state procedures. Ensure timely reconciliation of P-Cards and travel.

5% Ensure JGCP rent is assessed to each funding source on a quarterly basis.

2% Attend regular meetings and trainings to ensure best practices in purchasing, grant reconciliation and appointment changes.

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Work Schedule : 8-5 M-F

FLSA Status : Nonexempt

Conditions of Employment : Contingent on Funding

Contact Information to Applicants : Jennifer Holwick, jennatt@ku.edu

Required Qualifications : 1. Bachelor's Degree, and a minimum of two (2) years related professional work experience in administrative, grant, accounting, or customer service support, OR High School GED / Diploma with four years of related experience 2. Excellent written communication skills. Written communication skills will be evaluated by the quality of application materials. 3. At least three (3) years' experience with computers, including spreadsheet, word processing, and database software programs as evidenced by application materials.

Employee Class : U-Unclassified Professional Staff

Advertised Salary Range : Starts at 50,000

FTE : 1.0

Preferred Qualifications : 1. Experience in the research sector of the University. 2. Experience working with diverse populations (students, staff, and scientists) in a variety of situations 3. Excellent organizational skills. 4. Excellent verbal communication skills. Verbal communication skills will be evaluated at interview.

Position Overview : The KU Life Span Institute (LSI) and Juniper Gardens Children's Project (JGCP) seeks a Grant Coordinator. This position will manage and oversee sponsored and non-sponsored research. This position will be responsible for working with JGCP principal investigators (PIs) on day-to-day administration. The Grant Coordinator will be a member of the LSI team, which follows a collaborative, service-oriented approach to grant administration. In addition, they will provide timely and professional services that support or enhance the research service goals of the PIs', JGCP, and of the University of Kansas as a whole.

Reg / Temp : Regular

Application Review Begins : 30-Nov-2025

Anticipated Start Date : 19-Dec-2025

Additional Candidate Instruction : In addition to the online application, the following documents are required to be considered for this position : + Cover letter describing how you meet the required and preferred qualifications. + Resume + List of three (3) professional references

Job Family : Administrative / Management-KUL

Work Location Assignment : Hybrid