Accounting Specialist

Job Description

Job Description

Idea Recruitment is searching for an Accounting Specialist for our client located in Jacksonville, FL (southside area). Someone with experience handling invoicing, processing cash receipts, creating aging reports, and performing collection correspondences is our focus. Candidates must be able to work well with others and have strong communication skills. The ability to work congruently with other departments is a must.

GENERAL INFORMATION :

Schedule : Monday - Friday, 8 : 00 AM - 5 : 00 PM

Location : Southside Area, Jacksonville, FL - NO REMOTE POSSIBILITIES. Must be willing to work onsite during scheduled work hours.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Prepare and submit all invoices and credit memos to customers consistent with the pricing information in the system, capturing correct quantities, adjusting for back orders, freight charges, etc.
• Daily entry of cash receipts into a batch for Manager’s review and posting.
• Accounting email monitoring
• Responsible for daily upload of customer invoices to customer portals where applicable, meeting submission deadlines and maintaining the accuracy of input.
• Process all transactions in software platform in an accurate and timely manner.
• Assist Senior Accounting Specialist with collections from customers' accounts.
• Keep all accounting digital files organized allowing for quick and easy access to information.
• Make sure work instructions are kept up-to-date and saved on the shared drive.
• Take an active role in making sure accounting systems, processes and organizational systems are updated and set up for maximum efficiency.
• Assist with monthly and year-end closings.
• Assist Finance Director with audit requests during annual internal financial audit.
• Maintain cross-training as back-up for other accounting personnel, as needed.
• Accounts Payable Function backup roles and responsibilities –

o Verify the accuracy and legitimacy of invoices received from vendors, submit for approval where required, and process for payment according to agreed-upon terms.

o Generate accounts payable payment run batches (ACH / checks), processing all according to work instructions.

o Other Account Payable backup responsibilities as needed.

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