Office Manager

Are you a dynamic office manager based in the Indianapolis area? Our Digital Marketing Agency client is seeking an office manager to handle bookkeeping, invoicing, accounts receivables, and administrative duties.

This position requires a detail-oriented individual with excellent organizational skills, strong numerical proficiency, and the ability to multitask effectively in a fast-paced environment.

You will play a pivotal role in ensuring the smooth operation of administrative functions and financial processes.

Portfolio Note : Candidates must have proven experience (3+ years) in bookkeeping, accounting, or office management roles in order to be considered for this role.

You Will :

• Put together monthly, quarterly, and annual financials for the company
• Perform administrative duties, including ordering office supplies and promo orders, and coordinating social events
• Assist with sales quotes and input signed agreements into CRM
• Maintain accurate records of financial transactions using accounting QuickBooks
• Process accounts payable and accounts receivable, including invoice creation, billing, and collections
• Prepare financial reports, budgets, and forecasts as instructed for management review
• Coordinate with external accountants for tax filings and audits
• Classify expenses and ensure proper allocation of costs to respective projects
• Monitor expenses against budget and report any discrepancies to management
• Oversee office operations, including office supplies procurement, equipment maintenance, and vendor management
• Coordinate meetings, appointments, and travel arrangements for staff members
• Manage incoming and outgoing correspondence, including emails and phone calls
• Maintain organized filing systems for both digital and physical documents
• Assist in HR-related tasks such as onboarding new employees and maintaining personnel records, job postings, meeting coordination, etc
• Serve as a point of contact for internal and external inquiries, providing excellent customer service

You Have :

• A degree in Accounting, Finance, Business Administration, or related field preferred
• Proven experience (3+ years) in bookkeeping, accounting, or office management roles
• Proficiency in accounting software, preferably QuickBooks, and MS Office Suite
• Excellent organizational and multitasking abilities
• Exceptional attention to detail and accuracy
• Effective communication and interpersonal skills
• A plus to have exposure to PaySimple, Dropbox Sign and WorkSmart Systems

Logistics :

• Start Date / Duration : Immediate
• Hours / Week : 40 Hours / Week
• Onsite / Offsite : Onsite in Indianapolis with opportunity for a hybrid schedule
• Background Check : Yes
• Salary / Rate : $50,000-$55,000+ depending on experience
3 days ago