Executive Administrative Assistant (West Palm Beach)

SUMMARY

The Executive Administrative Assistant provides high-level administrative support to the Chief Executive Officer (CEO) of MorseLife Health System. This role requires exceptional organizational, communication, and problem-solving skills. The ideal candidate is proactive, maintains strict confidentiality, and thrives in a fast-paced, mission-driven environment. The Executive Assistant acts as a key liaison between the CEO, senior leadership, Board of Directors, and internal / external stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manage the CEOs calendar, scheduling appointments, meetings, and travel with precision and efficiency.

Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.

Demonstrated success providing high-level administrative support C-Suite executives, with extensive experience managing complex schedules, communications, and executive initiatives.

Coordinate Board of Directors meetings, including scheduling, agenda preparation, distribution of materials, and recording of minutes.

Screen and prioritize incoming calls, emails, and requests, ensuring timely follow-up and communication.

Facilitate communication between the CEO and internal departments, residents, family members, and community partners.

Track key deadlines, strategic initiatives, and special projects assigned by the CEO.

Handle confidential and sensitive information with the utmost integrity and discretion.

Assist with the planning and execution of leadership retreats, community events, and donor functions.

Maintain organized filing systems and ensure timely recordkeeping and data entry.

Act as a gatekeeper and ambassador for the CEOs office.

Performs all other duties as assigned.

QUALIFICATIONS EDUCATION and / or EXPERIENCE

To perform this job successfully, an individual must be able to perform each primary function effectively and efficiently. The requirements listed below represent the knowledge, skills, and / or abilities required.

Associates or Bachelors degree preferred; equivalent experience considered.

Minimum of 5 years of experience providing executive-level support to C-suite leaders, preferably within healthcare, senior living, or nonprofit organizations.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams, etc.).

Knowledge of senior care operations, healthcare compliance, and board governance practices is preferred.

Excellent written and verbal communication skills.

Strong time management, multitasking, and prioritization abilities.

Demonstrates discretion, reliability, and professionalism in all interactions.

Ability to work independently and collaboratively in a dynamic environment.