Executive Business Assistant

Join Kistler – A Global Leader in Measurement Technology!

At

Kistler

, we’re revolutionizing industries with cutting-edge dynamic measurement technology that helps customers optimize their products and processes. From automotive development to smart manufacturing, our Swiss-engineered sensor solutions are driving the future of electrified drive systems, industrial automation, and emission reduction.

About the Role :

The Executive Business Assistant is a self-driven professional who supports the General Manager both strategically and operationally. This role involves managing the GM’s time, coordinating travel and meetings, handling communications, and acting as a key point of contact—all with discretion. Additionally, the role includes overseeing office operations, event coordination, and supporting HR functions. Success requires strong organization, foresight, and a focus on continuous improvement in a tech-driven, people-first environment.

Key Responsibilities :

Executive & Leadership Support (50%)

Serve as strategic partner and gatekeeper to the General Manager : prioritize and manage calendar and inbound requests, while providing high-level administrative support to the broader leadership team as needed.

Coordinate end-to-end domestic and international travel : craft itineraries, manage accommodations and logistics, and reconcile expense reports, continuously identifying cost and time efficiencies.

Design, prepare, and edit executive communications and presentation materials : draft emails, memos, and PowerPoint decks that mirror the GM’s voice, ensuring brand consistency and clarity.

Own the full meeting lifecycle : Set agendas, distribute pre-reads, capture succinct minutes, and track follow-through on action items for leadership, board, and cross-functional forums.

Act as the primary liaison to internal and external stakeholders. Screen inquiries, safeguard sensitive HR / financial information, and orchestrate VIP visits

Proactively spot roadblocks and drive process improvements—implement tools and automations that streamline workflows, elevate efficiency, and keep critical projects moving forward.

Office & People Operations (50%)

Provide administrative talent acquisition support to HR

Coordinate company and team events on- and off-site.

Greet and assist guests, manage incoming calls, and handle general office correspondence.

Coordinate minor facility needs and office maintenance with vendors and service partners.

Maintain professional appearance of common areas and meeting spaces.

Qualifications :

Bachelor’s Degree in relevant field of study. Business degree preferred.

Ability to manage multiple priorities and deadlines with efficiency and calm.

Strong organizational skills with attention to detail and follow-through.

Skilled at connecting information across teams and projects for alignment.

Analytical and data-savvy; able to clearly organize and present information with use of tools including PowerPoint and Excel.

Exercises discretion and handles confidential information with care.

Comfortable working through ambiguity and shifting priorities.

Experience using an expense management software, preferably Concur.

Why Kistler?

At Kistler, we value your expertise and offer opportunities for professional growth in a global environment. Our competitive benefits package includes :

Medical, dental, vision, life, and disability coverage

401(k) plan with a 4% company match

Generous personal and vacation time

Join a team that’s shaping the future of measurement technology. We look forward to meeting you!

Kistler Instrument Corporation is an Equal Opportunity Employer.