Part-Time Payroll Specialist

Job Title : Part-Time Payroll Specialist (Home Care)

Company : It’s Your Home Care

Location : Harrisburg, PA

Employment Type : Part-Time

Reports To : Director of Operations

Position Summary

It’s Your Home Care is seeking a reliable and detail-oriented Payroll Specialist to manage weekly payroll processing for our growing home care agency. The ideal candidate will have hands-on experience with ExcelForce and an understanding of home care timekeeping and billing workflows.

This part-time position is responsible for ensuring accurate payroll calculations, resolving discrepancies, and maintaining full compliance with state and federal wage regulations.

Key Responsibilities

Payroll Processing

Review caregiver hours from WellSky and ensure all visits are verified, complete, and approved for payroll.

Enter and process payroll data in ExcelForce on a weekly basis.

Calculate overtime, deductions, reimbursements, and bonuses as applicable.

Reconcile payroll totals against service records to ensure 100% accuracy.

Generate and distribute pay statements as needed.

Compliance & Record Management

Maintain accurate employee records in ExcelForce and update wage rates or new hire data as directed.

Ensure compliance with state wage laws , DOL standards, and agency policies.

Respond to employee payroll inquiries and resolve discrepancies promptly.

Maintain confidentiality and data integrity at all times.

Reporting & Coordination

Work closely with billing and scheduling teams to ensure alignment between paid hours and billed hours.

Prepare periodic reports for management (payroll summaries, overtime analysis, etc.).

Support audits and provide documentation as requested.

Qualifications

Minimum 2 years’ experience in payroll processing (home care or healthcare industry preferred).

Proficient with ExcelForce , Excel, and digital payroll management tools.

Strong understanding of wage laws, overtime rules, and payroll reconciliation.

Excellent attention to detail, time management, and organization.

Ability to work independently and meet weekly deadlines.

Discretion and professionalism when handling confidential payroll data.

Compensation

Part-time position with competitive hourly pay based on experience.

Flexible schedule (approximately 10-15 hours per week).

Potential to transition into full-time as the agency expands.