Billing Supervisor

Job Description

Overall Responsibility : . This role is responsible for overseeing a team of billing professionals, ensuring accurate and timely invoicing, monitoring productivity, and supporting projects and processes as needed. The role is hybrid with three days in office.

Responsibilities :

• Supervise and provide guidance to Billing Accountants, offering support in handling complex billing transactions or escalated issues.
• Review and verify Project Information Forms (PIFs) to ensure accurate project setup, including project details, contract terms, billing requirements, and budget allocations, aligning with client agreements for efficient invoicing and compliance.
• Collaborate with Project Managers and the billing team to document special instructions, and confirm system entries, supporting accurate and timely billing processes.
• Prepare and analyze the monthly billing report, collaborating with Project Managers, leadership, and the billing team to review project financials, address billing issues, and ensure alignment with organizational goals and client expectations.
• Oversee the generation of a high volume of accurate invoice transactions, ensuring compliance with contract requirements and company policies.
• Ensure the integrity and accuracy of accounts receivable, including timely billing, collections, and maintenance of the accounts receivable subsidiary ledger.
• Assist with collections efforts by analyzing aging reports, communicating with clients on outstanding payments, and working with internal teams to address receivables issues.
• Support the billing team in handling special projects to improve billing processes, streamline operations, and ensure efficient financial practices.
• Prepare and analyze monthly billing reports, aging reports and financial data
• Identify, address and resolve billing discrepancies and client inquiries effectively
• Participate in Accounting Year End Financial Audits
• Participate in annual FAR Overhead audits

Requirements :