Sr. Administrative Assistant - Meyers Institute of Oncology Nursing

The mission of The University of Texas MD Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

Summary

This role directs the daily operations of the Meyers Institute for Oncology Nursing (MION). This individual works closely with the Head, leaders, and staff of the Institute. Manages administrative functions, activities, and projects within the MION. This position requires collaboration and maintenance of relationships with key stakeholders from across the institution to positively impact the Institute.

Ideal candidate will have at least five years of administrative / secretarial experience with an Associate's Degree. Must have exceptional communication skills, detailed oriented and extremely organized.

Key Functions

Business Operations - 40%

• Supports Institute strategy execution, goals, projects, and priorities in collaboration with the MION team.
• Facilitates teambuilding and collaborative planning to foster collegiality and promote knowledge development.
• Develops presentations, including fact finding, data and information gathering.
• Manages and tracks MION prioritized tasks.
• Organizes team meetings.
• Manages the schedules of the Head and the Executive Director, coordinating meeting requests from internal and external stakeholders. Utilizes discretion to prioritize and coordinate schedules effectively.
• Coordinates appointment calendars; reserves rooms; requests ancillary products / catering as needed for meetings chaired by the Head; prepares and distributes agendas / documents; assembles material / provides handouts; formats presentations, as determined applicable.
• Attends MION meetings; captures action items / germane meeting notes; completes draft of action items / meeting notes in a timely manner; submits to relevant associates for review / distribution.
• Provides daily briefings to the Head and the Executive Director, ensuring thorough preparation for upcoming engagements.
• Collaborates with the Executive Director to oversee the review process of documents for the Head, including materials and timely follow-up on critical items.
• Collaborates with the information systems support group to address and resolve computer hardware and software issues.
• Manages Institute events including team retreats, holiday and other celebrations, national and international guest visits, etc.
• Manages day to day business operational flow, exercising professional judgment and making timely decisions.

Project Management - 20%

Finances - 20%

Administrative Functions - 20%

Requirements

Education

Required : High school diploma or equivalent.

Preferred : Associate's Degree.

Experience

Required : Five years of administrative / secretarial experience. With preferred Associate's degree, three years of required experience and with preferred Bachelor's degree, one year of required experience.

Licensure / Certification

Preferred : Certified Professional Secretary.

Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity / expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

http : / / www.mdanderson.org / about-us / legal-and-policy / legal-statements / eeo-affirmative-action.html

Additional Information

LI-Onsite

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