Accounts Payable Supervisor

Finance Position

The purpose of this position is to conduct timely and accurate processing of financial transactions in accordance with accounting principles.

Essential Functions :

• Perform supervisory tasks over the accounts payable including training of other accounts payable staff
• Oversee daily check run processes to ensure all invoices are paid in a timely manner and in accordance with all vendor payment terms; updates and maintains vendor listing within computerized accounting system.
• Works with vendors, purchasing, and / or staff from other departments to resolve invoice discrepancies and obtain credits or refunds when applicable.
• Processes all invoices received for the City according to city and department policies and workflow guidelines.
• Audits all invoices presented for payment for accuracy and coding to proper accounts for general ledger; routes invoices to designated locations for processing.
• Posts all invoices approved for payment into the computerized accounting system; prepares checks, wires, and ACH payments for bank accounts; monitors balances for these accounts and makes transfers as needed.
• Reviews requisitions for accurate coding consistent with city and department policies.
• Prepares and posts journal and general ledger entries as required to produce monthly financial reports.
• Supports the Finance Director with preparing and gathering information as needed including preparing and reviewing various reports.
• Oversees preparation and filing of annual 1099 Forms and unclaimed property report for State of TN; process stale dated, voided, or returned checks and ACH payments.
• Assists with budget monitoring by notifying appropriate individuals of out of budget errors and reviewing account coding on requisitions and invoices.
• Assists with payroll through processing of employee benefits payments to vendors and payroll wire transfer invoices.
• Assists with year-end closing; prepares reports for annual audit; assists auditors.
• Assists with process improvement through testing and providing input on system implementation and upgrade projects.
• Performs as the primary tester for system upgrades.
• Performs as the lead implementor of new AP processes.
• Prepares positive pay file to the bank and reconciles any exceptions for positive pay.
• Performs other work as assigned.

Physical Demands :

Minimum Education and Experience Requirements :

The City of Murfreesboro is an Equal Opportunity Employer.