Procurement Assistant - 25-73645 (New York)

The Procurement Assistant will support the Procurement Lead in managing procurement activities, ensuring efficient and cost-effective sourcing of materials and services. The role involves collaborating with internal stakeholders, suppliers, and external partners to meet organizational objectives while adhering to company policies and procedures. Additionally, the Procurement Assistant will provide administrative support, manage financial operations, oversee vendor onboarding and compliance, and assist with ad-hoc project management tasks.

Key Responsibilities :

Assist in the preparation and execution of procurement strategies aligned with organizational goals.

Assist the Procurement Lead with procurement-related administrative tasks, including document submissions, purchase order creation, routing approvals, and tracking requests in project management tools, ensuring accuracy and compliance with procurement policies.

Reconcile invoices, troubleshoot discrepancies, and verify vendor bank authorization documents.

Act as a liaison between internal departments (e.g., finance, IT, legal) and vendors to facilitate onboarding and compliance processes.

Support ad-hoc projects such as vendor audits, process improvements, or cross-functional initiatives.

Collaborate with cross-functional teams to understand procurement needs and provide tailored solutions.

Assist in contract negotiations and ensure contracts are executed in accordance with company standards.

Required Skills And Experience :

Bachelors degree in Business Administration, Supply Chain Management, or a related field.

1-3 years of experience in procurement, supply chain, or a related field (fresh graduates are welcome to apply).

Strong understanding of procurement processes and supplier management.

Highly organized and adept at managing priorities and multitasking.

Ability to work independently and as part of a team in a fast-paced environment.

Attention to detail and strong organizational skills.

Familiarity with IT / SaaS procurement practices, contract management, and compliance requirements.

Excellent communication and interpersonal skills, with proven ability to take initiative and build strong relationships.

Flexibility, collaboration, resourcefulness, and positive attitude are the keys to success in this role.