Overview: The primary responsibility of this position is to assist in completion of all administrative tasks assigned in functional departments throughout the organization as well as on company/client projects. Key responsibilities include interacting with our clients, our Associates, and our internal team members.
Responsibilities:
· Develop strong interpersonal relationships with external and internal customers
· Coordinate and document meetings, and follow through with deliverables
· Prepare PowerPoint presentation materials for internal and external meetings
· Monitor project status, project schedules, and budgets when necessary
· Prepare, organize, and distribute project-related items to project stakeholders
· Resolve any urgent project-related issues and be involved in company/client projects
· Report and escalate to management any administrative/project issues when necessary
Position Requirements:
· Bachelor’s degree
· Bilingual skills (English and Spanish); fluency in English is a must!
· Two to five years of experience as an administrative assistant in a project-based or similar organization, preferably with a Civil/Structural engineering services firm
· Excellent written and verbal communication skills
· Strong time management skill
· Strong working knowledge of Microsoft Office tools, cloud-based software, and/or project management tools
· Solid organizational skills with attention to detail and multitasking abilities
Ideal Candidate:
· Has an unwavering customer service orientation to internal and external customers
· Is courteous and respectful to others under all circumstances and maintains a flexible approach/demeanor
· Dependable and reliable, especially during tackling urgent situations
· A self-starter who takes ownership and pride in work; a go-getter
· Completes tasks and projects with minimal supervision
· Effectively communicates with project stakeholders (internal and external clients, contractors, clients of our clients)
Administrative/Executive Assistant • Tampa, FL, US
Here at Griffin Resources we very excited to expand through natural growth.We are an organizational development consulting firm specializing in all areas of human resources and business development...Show more
Loan Officer Assistant (Bilingual).Offering a full benefit package (health insurance + 401K) and competitive salaries.Loan Officer Assistant (Bilingual).Responsibilities / Requirements.Excellent wr...Show more
Business Development Executive.This position is responsible for the sale of business services, managing applicable sales pipeline and closing opportunities.The Business Development Executive is res...Show more
Established and growing exponentially, Triage Partners is proud to celebrate over 20 years as a national leader in the telecommunications industry.With an unwavering focus on customer success and a...Show more
UPS is hiring individuals to work as Administrative Assistants.In this role you will: Manage busy calendar and heavy phones, keep call sheet, schedule meetings, make travel arrangements, and prepar...Show more
What happens when a mechanical contractor is about more than just HVAC and controls?.Where it’s not just about satisfying clients, but transforming an industry.With Tudi Mechanical Systems, you get...Show more
Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience ...Show more
About the job Executive Assistant Remote Core Solutions provides outsourcing solutions.Our client companies range from small businesses to large corporations, and we pride ourselves on matching can...Show more
Agency: Department of Education.Working Title: DOE/DVR - ADMINISTRATIVE SECRETARY - 48004186 - TAMPA.Posting Closing Date: 05/03/2026.DIVISION OF VOCATIONAL REHABILITATION.Vocational Rehabilitation...Show more
Submit your CV and any additional required information after you have read this description by clicking on the application button.At University Health, we are dedicated to improving the health of o...Show more
ISDA Rates Documentation - Assistant Vice President.Tampa FL (4 days onsite, 1 day remote).We're looking for an Assistant Vice President to join our Documentation team, focusing on Over-the-Counter...Show more
House Buyers of America is looking for an Executive Assistant.The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO.This position requires a minimum of 3 ye...Show more
Position Title: Administrative Assistant.Reports To: Director of Operations/Assistant Director of Operations.Broad Functions: The admin provides comprehensive administrative and operational support...Show more
Job Summary:The Administrative Assistant will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization.Duties/Responsibilities:Greets clients,...Show more
Insight Global is looking for a.Project Administrative Assistant.Lutz/Wesley Chapel area of Tampa, FL.This a 4 month contract-to-hire, meaning you will be converted full time (which includes PTO, H...Show more
Bayonet Plumbing, Heating, and Air Conditioning, a division of IES, is looking for an Office Assistant in our Tampa location.This position will p rovide high-level administrative support to multipl...Show more
Ascendo is seeking experienced Administrative Assistants for an opportunity located in Tampa!.Find out if this opportunity is a good fit by reading all of the information that follows below.Candida...Show more
At University Health, we are dedicated to improving the health of our community through exceptional patient care, education, and innovation.Our team embodies a strong commitment to excellence, and ...Show more
