Accounts Payable Specialist

Job Type

Part-time

Description

Job Title : Accounts Payable Specialist

Schedule : 15-25 hours per week

Reports To : Controller

Position Overview

Willow Creek Country Club is seeking a detail-oriented and organized Accounts Payable Specialist to support our accounting and finance operations. This position will be responsible for managing the full accounts payable cycle-from invoice processing and vendor communication to reconciliations and reporting. The ideal candidate will be highly proficient in Excel, possess strong analytical and organizational skills, and maintain a high degree of accuracy in a fast-paced environment.

Experience with human resources administration or payroll support is a plus.

Key Responsibilities

• Process invoices, verify approvals, and ensure accurate general ledger coding
• Prepare and process weekly check runs, ACH payments, and reimbursements
• Maintain vendor files, W-9 forms, and ensure proper 1099 reporting compliance
• Reconcile vendor statements and resolve any discrepancies or billing issues
• Assist with monthly close tasks, including A / P accruals and account reconciliations
• Maintain accurate documentation and follow internal control procedures
• Support the Controller with reporting, audit preparation, and special projects
• (Preferred) Provide HR administrative support such as onboarding, personnel file maintenance, or benefits documentation as needed

Qualifications

Compensation & Schedule