AP Specialist

Position : Accounts Payable (AP) Specialist Location : San Antonio, Texas

Employment Type : Contract 3-5 months

Responsibilities :

• 3-Way Matching : Perform thorough 3-way matching of invoices, purchase orders, and source documents to ensure accuracy and compliance with company policies and procedures.
• Invoice Processing : Receive, review, and process a high volume of supplier invoices accurately and in a timely manner using the company's accounting software.
• Vendor Management : Maintain positive relationships with vendors, addressing any inquiries or discrepancies related to invoices, payments, or account statements.
• Payment Processing : Prepare and process payment runs, ensuring vendors are paid in a timely and accurate manner, while adhering to payment terms and internal controls.
• Expense Coding : Accurately allocate expenses to appropriate accounts, departments, and cost centers.
• Reconciliation : Conduct periodic reconciliations of vendor statements, resolving any discrepancies and ensuring all outstanding invoices are accounted for and paid.
• Compliance : Ensure compliance with company policies, accounting principles, and relevant regulations during the AP process.
• Record Keeping : Maintain organized and up-to-date AP records, including invoices, payment details, and vendor information.
• Process Improvements : Continuously seek opportunities to streamline AP processes and enhance efficiency and accuracy.
• Reporting : Assist in preparing AP-related reports and provide financial data to the management team as needed.

Qualifications :

• Education : Bachelor's degree in Accounting, Finance, or related field preferred.
• Experience : Minimum of 3 years of relevant experience as an Accounts Payable Specialist at a large company
• 3-Way Matching Expertise : Proficient in 3-way matching techniques and well-versed in identifying discrepancies in invoices, purchase orders, and receiving documents.
• Software Proficiency : Experience with accounting software and large ERP systems, such as SAP / Oracle / PeopleSoft / is highly desirable.
• Attention to Detail : Exceptional attention to detail and accuracy in data entry and processing tasks.
• Time Management : Ability to handle a high volume of invoices and payments while meeting deadlines effectively.
• Communication : Strong written and verbal communication skills, with the ability to interact professionally with vendors and internal stakeholders.
• Analytical Skills : Capable of resolving issues, conducting reconciliations, and identifying process improvements using analytical and problem-solving skills.
• A collaborative and supportive approach to work, contributing positively to the team's success.
• Willingness to adapt to changing priorities and embrace new technologies and tools related to the AP function.

Looking for someone to join the Vaco Consulting team!

Vaco is a global professional service firm with a local presence here in San Antonio, offering a broad set of solutions through management consulting, managed services, providing interim project, and direct hire professionals.

Vaco serves companies of all sizes that are growing, improving, or experiencing major change. Vaco is here to also support individuals undergoing change in their careers.

Vaco is With You ALL the Way!

Vaco San Antonio takes care of our consultants and candidates like we would a trusted friend. Our experience finding the right fit for roles and expanding professional experience for individuals enhancing their skillsets while supporting our clients makes our partnership one of our most sought out services.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.