Office Administrator - UIC Law

Responsibilities :

General Support : Performs initial intake duties including screening calls and determining the appropriate internal clinic and / or area.

Process incoming and outgoing mail for the respective Legal Clinics. Maintain polite and professional communication with clients, prospective clients, students, and clinic faculty, in person, over the telephone, and via email or mail.

Administrative Support : Handle office tasks such as opening and closing files (electronic and physical), and creating, completing or formatting a range of documents in various electronic formats as requested, such as spreadsheets, fillable, .

pfs forms, PowerPoint, etc. In consultation with faculty and staff, create and implement procedures for the office and ensure procedures are followed in a consistent basis.

Train students on office procedures. Work collaboratively with other administrative staff, faculty, and students to achieve common goals.

Teaching Support : Manage student clinical office hours scheduling, timesheets, and room reservation requests. Grant and remove student access to the electronic files.

Assist faculty and staff, coordinating the revision, layout, printing, distribution, and collection of education and outreach materials.

Prepares reports needed by faculty for teaching, student supervision, and case management. Serves as notary.

Logistical Support : Schedule, organize and provide logistics for special events, seminars, presentations and business meetings with outside entities or internal organization- order food, drinks, prepare attendance invitations, maintain RSVP notifications, etc.

Serve as a TEM proxy to create expense reports for on : 1anizational activities and travel.

Financial Management : Order commodities and / or services to support the Legal Clinics' operations and educational program using iBuy system.

Maintain records of clinics' legal expenses involving a variety of accounts and keeps management informed of appropriateness of requested expenditures.

• Grant Management : Record keep, gather and organize information needed for grants, and develop and generate reports needed for grant management.
• Other : Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required :

• High school diploma or equivalent.
• Any one of the following from the categories below :

A. Four (4) years (48 months) of work experience comparable to the third level of this series.

B. Two (2) years (24 months) of work experience comparable to the fourth level of this series.