Accounts Receivables Specialist

Job Title : Accounts Receivable & Retail Billing Specialist

Overview :

We’re looking for a highly organized and detail-driven Accounts Receivable & Retail Billing Specialist to join our finance team. This role is responsible for managing invoicing, retailer portal compliance, cash applications, bank reconciliations, and customer credit. The ideal candidate has strong accounting skills, retail billing experience, and thrives in a fast-paced, collaborative environment.

Key Responsibilities :

Accounts Receivable & Billing :

• Generate and issue accurate invoices based on customer purchase orders and contractual terms.
• Monitor aging reports and follow up on overdue accounts to accelerate collections.
• Apply customer payments and resolve short-pays, chargebacks, and invoice discrepancies.

Bank Reconciliation :

Perform timely reconciliations of company bank accounts.

Investigate and resolve discrepancies between bank transactions and accounting records.

Ensure proper recording of deposits, wire transfers, and other cash movements.

Retailer Portal Management :

Manage retailer portals (e.g., RetailLink, Amazon Vendor Central, Target POL ) including invoice uploads, ASN submissions, and documentation tracking.

Ensure compliance with customer billing requirements and respond promptly to rejections or chargebacks.

Maintain accurate records and performance metrics related to retailer compliance.

Customer Credit Management :

Evaluate new and existing customers’ creditworthiness using credit reports, payment history, and financial analysis.

Set and adjust credit limits in collaboration with sales and finance leadership.

Monitor credit exposure and proactively mitigate risk by placing accounts on hold when necessary.

Maintain accurate and up-to-date customer credit files and documentation.

Cross-Functional Collaboration :

Work closely with sales, customer service, and logistics teams to resolve billing or account issues.

Partner with EDI and systems support teams to ensure accurate data flow and portal integration.

Qualifications :

2–3 years of experience in Accounts Receivable, Billing, or Credit Management, preferably in a CPG, retail, or wholesale environment.

Strong understanding of customer credit practices and risk mitigation strategies.

Familiarity with EDI billing processes and retail compliance requirements.

Proficient in accounting software (e.g., QuickBooks, NetSuite, SAP) and advanced Excel.

Strong organizational, analytical, and communication skills.

Preferred :

Experience working with major retailer portals and resolving chargebacks.

Knowledge of inventory and order-to-cash processes.

Background in credit analysis or financial statement review.

Employment Type :

Full-Time